Printing and Communications

Printing and Communications

About the Printing and Communications Entitlement

The printing and communications entitlement forms part of the office budget.

Senators and Members are provided with a printing and communications entitlement to:

  • support their role as members of the Australian Parliament; and
  • to help them communicate with members of the public in relation to their duties as elected representatives.

The Parliamentary Entitlements Regulations 1997 (PE Regulations) specify how the printing and communications entitlement may be used by Senators and Members. When accessing the entitlement, Senators and Members are personally responsible for ensuring that the expenditure and use of their office budget on printing and communications is within the parameters of the entitlement.

What can the entitlement be used for?

As determined by the PE Regulations, the printing and communications entitlement may be used for the cost of commercial services for:

  • the printing of material and the production of electronic material (e-material)
  • the production and maintenance of audio posters
  • matters incorporated into commercially printed material, e-material and audio posters, such as translation, design, artwork or photography and audio recording services for audio posters
  • the communication and distribution of printed material, e-material and audio posters
  • the establishment and maintenance of websites.

Are there any restrictions on the use of the entitlement?

The following restrictions apply to the printing of material and production of e-material under the printing and communications entitlement:

  • the material must be commercially printed and/or produced
  • the material must be for parliamentary or electorate purposes
  • the material must not be for party business or commercial purposes
  • if printed, the material must only be printed on paper or card of not more than 700 grams per square metre, or flat magnetised material.

The printing and communications entitlement must not be used for the cost of commercial services for the placement or the production of television or radio content.

Senators and Members should also ensure they have sufficient funds in their office budget prior to proceeding with the printing of material or production of e-material.

What you need to know about:

Payment of invoices

How to have material paid under the printing and communications entitlement.

Pre-print assessment

How to have material assessed prior to print and production.

 

Shared printing and distribution

Sharing printing and distribution costs with Federal and State Parliamentarians and local government representatives.

Websites
  • Establishment and maintenance
  • Domain name registration
  • Hosting

 

Multi Use List

Provides a list of companies able to undertake a range of print production services to assist in achieving value for money.

Personalised stationery
  • Coat of Arms
  • Overprinting
  • Employee business cards
Other
  • Radio
  • TV
  • Video production
  • In-house printing
Social Media
  • Facebook
  • Online Surveys
  • Email
  • Social Media Monitoring
Definitions
  • Parliamentary purposes
  • Electorate purposes
  • Party business
  • Commercial purposes