Enterprise Agreement 2012-2015

Travel

61  Travel

61.1  Employees may be directed by the employing Member to travel on official business either domestically or overseas.  Further information on the travel entitlement, conditions and associated costs that will be met by the Commonwealth can be found in the relevant Guidelines ‘Domestic travel’, ‘Overseas travel’, ‘Travelling allowance’ and ‘Motor vehicle allowance’.

61.2  Employees may be entitled to allowances, payments and reimbursements in relation to travel overseas on official business.  Further information can be found in the relevant Guideline ‘Overseas travel’.

61.3  Excess (Canberra) travel leave is to compensate employees, whose work base is located in a remote and/or rural location as approved by the Minister or listed in clause 61.4, and who are required to travel from the employee’s work base to Canberra on a Sunday or a day which is a public holiday in their work base, for a Parliamentary sitting on the following day.  In this circumstance, employees may claim and receive one additional day of annual leave for each two Sundays and/or public holidays spent travelling up to a limit of eight additional days of annual leave per calendar year.

61.4  Excess (Canberra) travel leave under clause 61.3 will be available to employees whose work base is in Western Australia, the Northern Territory and the present Federal electorates of Capricornia, Dawson, Kennedy, Herbert or Leichhardt (or such other Federal electorates as determined by the Minister from time to time).

61.5  Employees may be entitled to travel for approved learning and professional development activities, within budgetary and policy constraints.

62  Travelling allowance – domestic travel

62.1  A single flat rate of travelling allowance (TA) incorporating accommodation, meals and incidental expenses will be paid to an employee directed to travel within Australia on official business by his or her employing Member, where the travel requires an overnight stay away from the employee’s work base.

62.2  TA is only payable for travel that involves an overnight stay.  TA is not payable for travel where there is no overnight stay involved.

62.3  A single flat rate of TA is payable for each overnight stay up to a maximum continuous period of 35 nights in one location.

62.4  Subject to clause 62.5, the rates of TA will be set by the Minister in accordance with rates determined from time to time by an independent organisation, as determined by the Minister, based on current market data.

62.5  For overnight stays in Canberra:

  1. the rate for senior staff will be the Canberra rate of TA for Members, as determined from time to time by the Remuneration Tribunal; and
  2. the rate for employees who are not senior staff will be $10 less than the Canberra rate of TA for Members, as determined from time to time by the Remuneration Tribunal.

62.6  For overnight stays outside of Canberra, the single flat rate of TA will be based on the type of accommodation used:

  1. commercial accommodation: the full (commercial) rate of TA will be paid where a receipt for the commercial accommodation is produced, or where a certification is made that a receipt for the commercial accommodation can be produced.  Where neither a receipt is produced, nor a certification made; or where a certification is made but a receipt is not produced upon request by the Department, a rate of one third of the commercial rate is payable, rounded upwards to the nearest dollar; or
  2. private non-commercial accommodation: where an employee is accommodated in private, non-commercial accommodation, a rate of one third of the commercial rate is payable, rounded upwards to the nearest dollar.

62.7  If an employee resides in one location away from their work base for a continuous period of longer than 35 nights, a review rate of TA based on actual expenses, up to a maximum of the TA rate for the location, will be paid for subsequent nights.

62.8  The payment of TA in Canberra is limited to a maximum of 120 overnight stays per financial year for:

  1. personal employees; and
  2. any electorate employee not subject to the Electorate Staff Travel Budget,

whose work base is not Canberra.

62.9  If:

  1. the work base of a personal employee, or an electorate employee not subject to the Electorate Staff Travel Budget, is neither Canberra nor an office of the employing Member provided at Commonwealth expense; and
  2. the employee has already received TA during the same financial year for overnight stays in Canberra or the location of an office of the employing Member provided at Commonwealth expense that, when aggregated, total 120 overnight stays,

the employee will not be entitled to receive TA for any additional overnight stays in these locations for the rest of the financial year.

62.10  Further information can be found in the relevant Guideline ‘Travelling allowance’.

63  Airline loyalty points

63.1  Airline loyalty points are no longer accrued by employees for work related travel at Commonwealth expense.  Airline loyalty points accrued by employees during work related travel prior to 1 July 2010 may only be used by the employee for further work related travel as follows:

  1. to pay for additional work related flights;
  2. to pay for airline lounge membership or renewal; or
  3. to upgrade tickets to business class for work related travel for flights with an expected flight time of more than three hours duration.

64  Excess baggage reimbursement

64.1  Where an employee has a working requirement to carry additional luggage when travelling on official business within Australia, the employee may be reimbursed any excess baggage cost incurred up to an amount of $200 per return journey.  In exceptional circumstances, the Department may approve the reimbursement of more than $200 per return journey.

64.2  Further information can be found in the relevant Guideline ‘Domestic travel’.

65  Motor vehicle allowance

65.1  An employee may be authorised (by the employing Member, in advance of the proposed use) to use his or her privately owned vehicle or a self-drive hire vehicle, at his or her own expense, for the purpose of official business where the employing Member considers that it will result in greater efficiency or involves less expense.

65.2  An employee authorised, under clause 65.1, to use his or her privately owned vehicle or self-drive hire vehicle will be entitled to be paid motor vehicle allowance (MVA).

65.3  Further information can be found in the relevant Guideline ‘Motor vehicle allowance’.

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© Commonwealth of Australia 2010 | ABN 61970 632 495
Last Modified: 24 September, 2012