Part Four Travel - 4.5 Private Vehicle Allowance

4.5 Private Vehicle Allowance

4.5.1 The Entitlement

A Senator or Member who uses his or her privately owned vehicle is entitled to claim private vehicle allowance for travel on parliamentary business:

  • between his or her home base and Canberra
  • part of the way between his or her home base and Canberra.1

Private vehicle allowance is paid at current Australian Public Service rates, or the cost of a business class air fare, whichever is the lesser, for the shortest practicable route. Where a business class air fare is not available, the cost of an economy class air fare applies.2

Where there is no convenient scheduled air service to connect with a scheduled flight to Canberra, a Senator or Member is entitled to be paid private vehicle allowance at current Australian Public Service rates for the shortest practicable route between their home base and the nearest airport practicable to connect with a Canberra flight.3

Private vehicle allowance is not payable when a private-plated vehicle is used.4

The private vehicle allowance paid is shown as a cost against the travel entitlement of the claimant on Senators and Members’ monthly management reports.

Travel by more than one person

When two or more people entitled to private vehicle allowance use one privately owned vehicle, private vehicle allowance is payable to one person only.5

4.5.2 Making a Claim

Note that from 1 January 2014, a Senator or Member who lodges more than one incorrect claim within a financial year will be required to attend mandatory training. In respect of private vehicle allowance, an incorrect claim is one that requires an adjustment of the amount of private vehicle allowance received by the Senator or Member, unless the adjustment is made within 28 days of the date that the claim was received by the Department of Finance, or the adjustment is the result of an error made by the Department of Finance.

When claiming private vehicle allowance, a Senator or Member is required to complete a Private Vehicle Allowance form.

When submitting a claim, Senators and Members are required to declare that the travel was undertaken in their capacity as an elected representative and to acknowledge that a financial loading will be applied if a subsequent adjustment to the private vehicle allowance claim is required.

Claims can only be submitted after travel is completed.

Footnotes

1  Clause 5.1(a) and (b) of Remuneration Tribunal Determination 2012/04.

2  Clause 5.1 of Remuneration Tribunal Determination 2012/04.

3  Clause 5.2 of Remuneration Tribunal Determination 2012/04.

4  Clause 6.8(b) of Remuneration Tribunal Determination 2012/04.

5  Clause 5.4 of Remuneration Tribunal Determination 2012/04.