Part Six Other Matters - 6.4 Authorisation of Powers

6.4 Authorisation of Powers

6.4.1 The Entitlement

A Senator or Member may authorise a person to exercise the powers conferred under Part III or IV of the Members of Parliament (Staff) Act 19841 on his or her behalf.

6.4.2 Who may be Authorised

If a Senator or Member wishes to authorise another person to exercise a power conferred by Part IV of the Members of Parliament (Staff) Act 1984, the following conditions apply:

  • it would be expected that only a senior member of staff would be authorised
  • if the authorised staff member subsequently resigns or is dismissed, that authorisation ceases
  • a person who has been authorised to exercise powers and functions cannot be authorised to exercise those powers and functions in respect of him or herself
  • notification of authorisation should be forwarded to Ministerial and Parliamentary Services who should also be advised if any authorisation is withdrawn or ceases.

The range of powers a person may be authorised to exercise include:

  • engaging staff
  • approving:
    • leave
    • deferral or withholding of salary increment due to unsatisfactory performance
    • allocation of electorate staff allowance
    • staff travel
    • temporary performance progression (higher duties)
  • recommending studies assistance and ad hoc training
  • terminating employment.

A Senator or Member wishing to authorise a member of staff to exercise powers on his or her behalf should complete an Authorisation to Exercise Powers form (Form 7) and send it to Ministerial and Parliamentary Services. Such authorisations should be made prospectively, that is, in advance of the authorised person exercising the relevant powers.

Footnotes

1  Section 32 of the Members of Parliament (Staff) Act 1984.