PART SIX: OTHER MATTERS
Senators and Members have an entitlement, within the limit of their office budget, to distribute certain large flags as described below to the following eligible recipients:
- schools, local councils, churches and other non-profit or benevolent community organisations, associations and groups which have occasion to display the flag from flag poles on their premises, or which display the flag on special public occasions, or in halls or meeting rooms
- community organisations, Australian exchange students and humanitarian aid workers undertaking official visits or duties overseas
- a family member, or an ex-service organisation representative, for use at the funeral of an Australian war veteran.
Flags may not be made available under this program to businesses or commercial enterprises.
There is no limit, other than the extent of the office budget, on the number of Australian National Flags, Aboriginal Flags and Torres Strait Islander Flags that can be purchased for presentation to the eligible recipients listed above.
The entitlement to large flags is not a separate or additional budget to the office budget. Accounts will only be paid to the limit of the office budget. Senators and Members should note that while there is no limit on the purchase of large flags, other than the limit of the office budget, a maximum of 50 large flags per financial year (no larger than 1,370 mm x 685 mm) may be presented to private individuals.1
Large Flag Types and Sizes
The National Flag, the Aboriginal Flag and the Torres Strait Islander Flag are available for presentation, to eligible recipients in the following sizes:
- 1,370 mm x 685 mm
- 1,830 mm x 915 mm
- 2,400 mm x 1,200 mm
- 3,660 mm x 1,830 mm.
The Red Ensign (1,370 mm x 685 mm and 1,830 mm x 915 mm) is also available for presentation to service-related groups.
The Royal Australian Air Force Ensign and the Australian White Ensign are not included in this entitlement. The Australian Government has no obligations in respect of payment for orders by Senators and Members for the Royal Australian Air Force Ensign or the Australian White Ensign.
Where a special case exists for a flag of non-standard size or of more durable material to be ordered, a Senator or Member should consult their Entitlements Manager.
Desktop and Hand-waver Flags for Presentation to Constituents
In addition to the above entitlement to distribute large flags, Senators and Members have an entitlement, within the limit of their office budget, to distribute desktop and hand-waver flags to schools, local councils, churches and other non-profit or benevolent community organisations, associations and groups which have occasion to display the flag, and to private individuals.2
Orders for Flags
Orders for flags must be made using the OrderMax online tool. Senators and Members may choose to maintain a reasonable stock of large flags in their electorate office.
It is expected that there will be an element of formality in the act and/or ceremony attached to the manner in which large flags are presented and that the presentation is made directly by the Senator or Member to the recipient. Large flags should not be distributed more generally. For example, large flags should not be included in general information packages to constituents.
Senators and Members are encouraged to check the accuracy of any flag-related expenditure in their monthly management report, each month as it is received, to ensure that the entitlement has been used appropriately and that no more than 50 large flags per annum have been presented to private individuals (excluding flags provided for use at the funeral of an Australian war veteran).
Members are also able to obtain a flag, which has been hung in the Chamber on a sitting day, with an accompanying certificate. One flag may be obtained by each Member each calendar year on application to the Serjeant-At-Arms. Additional Chamber flags may be obtained subject to availability and at the discretion of the Serjeant-at-Arms.
This facility is part of the CRP and presentation of these flags is subject to the same requirements and limitations as the presentation of other flags under the CRP including the cap on presentation to private individuals.3
Please see section 3.1.12 for information regarding the display of flags both inside and outside electorate and Ministerial offices.
- View Part Three: Accommodation and Office Facilities - 3.1.12 Flagpoles and Australian National Flags
Senators and Members may obtain the following items for distribution to their constituents by placing an order for items using the OrderMax online tool:
- booklet on the flags of Australia
- booklet on Australia’s national symbols
- compact disc and DVD recordings of the National Anthem
- portraits of Her Majesty The Queen and Her Majesty The Queen and His Royal Highness, The Duke of Edinburgh.4
Words and sheet music for the National Anthem including Brass and Military Band musical arrangements are also available to download from the It’s an Honour website.
1 Section 4 of, and item 2 of Part 1 of Schedule 1 to the Parliamentary Entitlements Act 1990.
2 Section 4 of, and item 2 of Part 1 of Schedule 1 to the Parliamentary Entitlements Act 1990.
3 Section 4 of, and item 2 of Part 1 of Schedule 1 to the Parliamentary Entitlements Act 1990.
4 Section 4 of, and item 2 of Part 1 of Schedule 1 to the Parliamentary Entitlements Act 1990.