Senators and Members may purchase office requisites and stationery necessary to operate their electorate office, as approved by the Special Minister of State.1 Expenditure on office requisites and stationery falls within a Senator or Member’s office budget and is capped at $50,000 per financial year.2 This cap operates within the office budget and is not a separate or additional budget.
Senators and Members may only purchase office requisites and stationery items included on the existing list approved by the Special Minister of State.
Generally, items that can be described as ‘general office consumables’ and ‘minor office equipment’ are included in the office requisites and stationery annual financial cap. Office consumables include all office machine consumables such as toner, ink, staples and multi-function device impression charges.
Items that are not subject to the office requisites and stationery annual financial cap, include items provided for work health and safety reasons such as document holders or footrests and cleaning and janitorial items on the approved list (excluding bulk bottled water refills and accessories).
Orders placed for office requisites and stationery will be debited from the financial year in which the goods are received in the office.
Senators and Members can continue to take advantage of competitive pricing through the Government’s contracted office requisites and stationery supplier, OfficeMax.
Alternatively, Senators and Members are able to access their choice of supplier for their office requisites and stationery. However, Senators and Members may only purchase office requisites and stationery items on the existing list approved by the Special Minister of State. It is expected that office requisites and stationery purchased through an alternative supplier will be of a comparable type and price to those provided by the contracted supplier, OfficeMax.
Senators and Members will deal directly with stationery and office requisites suppliers (other than OfficeMax). Claims for payment of suppliers other than OfficeMax, or for reimbursement of stationery or office requisite costs, require an itemised account to be submitted for payment to Ministerial and Parliamentary Services. All accounts must clearly identify the item/s, date of purchase, quantity and cost of all items purchased from the office budget.
Senators and Members are also required to provide an Invoice Certification – Office Requisites and Stationery form (Form 155) to facilitate payment for office requisites and stationery provided by suppliers other than OfficeMax. The form allows for Senators and Members to seek reimbursement or to arrange the direct payment of a supplier.
Accounts will be paid only to the limit of the office budget or the cap (whichever is reached first). Any expenditure beyond this is the personal responsibility of the Senator or Member concerned.
The relevant Chamber Department supplies stationery and other office requisites for use within Parliament House.
Office requisites and stationery can be delivered to alternative addresses, such as a Senator or Member’s electorate office, second or third electorate office (where applicable) or a privately-funded electorate office. Please contact the Western Australian State Office if you wish to establish alternative delivery addresses for your office requisites and stationery orders.
When you receive a delivery, please:
- check items received against the delivery docket
- sign and date the delivery docket/s and note ‘Goods Received’
- fax the delivery docket to the Western Australian State Office facsimile number.
1 Section 4 of, and item 7 of Part 1 of Schedule 1 to, the Parliamentary Entitlements Act 1990.
2 Section 4 of, and item 7 of Part 1 of Schedule 1 to, the Parliamentary Entitlements Act 1990.