Submitting Documents - Employees' Employment Framework


Entitlement Form Timeframe for Submission Mode of Submission Supporting Documentation
Change Banking Details Form 150: Change of Financial Institution Account Details By 5 pm (Canberra time) for Pay Cut-Off Date for the relevant pay day. Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Change of Address Form 11: Change of Address   Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Post or hand deliver to M&PS.
 
Changing Work Location Form 53: Employee's Personal Particulars   Scan and Email to: MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS
.
 
Electorate Staff Allowance Allocation Form 119: Electorate Staff Allowance Allocation  By 1 July each year or within 2 weeks of a trigger event occurring. Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Engagement of MOP(S) Act employees Form 109: Employing an Ongoing Employee   Scan and Email to: MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.
 
Engagement of MOP(S) Act employees Form 106: Employing a Non-Ongoing Employee   Scan and Email to: MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.
 
Engagement of MOP(S) Act employees Form 102: Variation to an Existing Employment Agreement    Scan and Email to
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Engagement of MOP(S) Act employees Form 117: Employing a Casual Employee    Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Post or hand deliver to M&PS.
 
Proof of Identity No form required   Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
A certified true copy of documentation that provides proof of identity and date of birth.
Leave - Annual Form 29: Application for Leave Employee should seek prior approval.
Application should be submitted prior to commencement of leave.
Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Leave - Compassionate / Miscellaneous Form 29: Application for Leave Must state reason for leave.
Application should be submitted as soon as possible after return to work.
Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Leave - Long Service Leave Form 30: Application for Long Service Leave Employee should seek prior approval.
Application should be submitted prior to commencement of leave.
Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Leave Without Pay Form 29: Application for Leave Must state reason for leave.
Application should be submitted as soon as possible.
Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Leave - Maternity Form 29: Application for Leave Application should be submitted before the commencement of the required absence (6 weeks before expected date of birth). Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
Attach advice from doctor of expected date of birth.
If deferring the start of the required absence a medical certificate must be supplied confirming fitness for duty.
Leave - Personal Form 29: Application for Leave Must state reason for leave.
Application should be submitted as soon as possible after return to work.
Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
Medical certificates may be required if requested by Senator or Member.
Medical certificate must be provided:
*  Where employee seeks to have any of paid leave other than personal leave re-credited as a result of an illness occurring.
*  Absences associated with a workers compensation claim.
*  Absences due to illness during the 52 week absence period allowed for maternity leave.
Loss or Damage to Clothing and Personal Effects Form 24: Claim for Loss or Damage to Clothing and Personal Effects   Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
Attach evidence of purchase cost and age of item; replacement value; tax invoice and receipt of repair (as applicable).
Personal Particulars Form 53: Employee's Personal Particulars   Scan and Email to:
MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.
 
Police Records Check Form 78: National Police History Check   Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Relocation Expenses Form 49: Relocation of MOP(S) Act Staff Application should be submitted prior to relocation as approval may be required for some costs. Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: 02 6267 3639; or
Post or hand deliver to M&PS.
 
Relocation Expenses Form 73: Claim for Reimbursement of Relocation Expenses   

Scan and Email to: MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.

Signatures, tax invoices and receipts and/or other relevant supporting documentation is required for all items claimed including quotes.
Salary Progression Form 68: Competency Assessment - From Electorate Officer A to Electorate Officer B  

Scan and Email to:
MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.

 
Salary Progression Form 69: Competency Assessment - From Electorate Officer B to Electorate Officer C    Scan and Email to: MOPSPay&Conditions@finance.gov.au;
or Post or hand deliver to M&PS.
 
Statement of Private Interests Statement of Private Interests   Statements should be retained in a secure place.
Only the relevant Minister, their Chief of Staff and Prime Minister should be provided with access.
 
Ad hoc Training Form 113: Application to Attend Ad Hoc Training  Final approval rest with  M&PS and must be granted prior to training taking place. Scan and Email to: mpshelp@finance.gov.au; or
Fax: 02 6267 3271; or
Post or hand deliver to M&PS.
Flyer, brochure or other training information must be attached with application.
Studies Assistance Form 17: Application for Studies Assistance and Study Leave At least 2 weeks prior to the commencement of the proposed course of study. Scan and Email to: mpshelp@finance.gov.au; or
Fax: 02 6267 3271; or
Post or hand deliver to M&PS.
Attach copy of enrolment details.
Superannuation Options Form 9: Superannuation Options   Scan and Email to: MOPSPay&Conditions@finance.gov.au; or
Fax: (02) 6267 3639; or
Post or hand deliver to M&PS.
 
Termination of Employment Form 107: Termination of Employment  Must be completed each time an Employee employed under the MOP(S) Act finishes employment either through resignation or termination. Scan and Email to:
MOPSPay&Conditions@finance.gov.au; or
Fax: (02) 6267 3639; or
Post or hand deliver to M&PS.
Copy of termination or resignation letter should be attached.
Work Health and Safety Roles Nomination Form 144: Work Health and Safety (WHS) Roles Nomination   Scan and Email to: MOPSPay&Conditions@finance.gov.au
cc’ing a copy to your employing Office Holder, Senator or Member.
 
Career Transition Payment No form required. Approval must be provided by M&PS within 6 months of termination of employment in certain circumstances under the Enterprise Agreement. Email or telephone call to Entitlements Manager. All tax invoices and receipts must be supplied for payment.

 


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Last Modified: 9 March, 2017