Private-Plated Vehicle Entitlement
A Senator or Member is entitled, at his or her request, to a private-plated, Commonwealth-leased vehicle for Parliamentary, electorate or official business, family travel and private purposes, but not for commercial purposes.
Private-plated vehicles are provided subject to the conditions set out in:
Vehicles are leased through a whole-of-government fleet provider and serviced, maintained, insured and fuelled at Australian Government expense. sgfleet is the current contracted vehicle supplier. Some vehicles may still be leased through the previous contracted vehicle supplier, LeasePlan Australia (LeasePlan).
A Senator or Member may alternatively be paid additional electorate allowance in lieu of taking up the private-plated vehicle entitlement.
A Senator or Member may request any vehicle from the list of standard vehicles that is updated from time-to-time by the Special Minister of State. Subject to a price cap, optional extras may also be requested by a Senator or Member at the time of ordering the vehicle, or up until the first scheduled vehicle service.
Approved Lists of Standard Private-Plated Vehicles
A Senator or Member may seek approval for the lease of a non-standard vehicle. Factors that will be taken into account in considering requests for a non-standard vehicle are:
- operational requirements;
- work health and safety reasons; or
- environmental considerations.
Further information about the provision of non-standard vehicles is provided in the guidelines.
Maintaining your Vehicle
It is the Senators or Member’s responsibility to ensure that the vehicle is regularly serviced in line with the manufacturer’s warranty. The vehicle’s service book, located in the glove box of the vehicle, should be checked regularly to ensure periodic services are undertaken.
The sgfleet and LeasePlan guides have details on who to call for servicing, tyres, windscreens, batteries and roadside assistance.
The attached summary of guidance on industry fair wear and tear standards is reproduced, with permission, from the Fair Wear and Tear Guide produced by the Australian Fleet Lessors Association (AFLA). Both sgfleet and LeasePlan are members of the AFLA and endorse AFLA guidance on unfair wear and tear.
- View Fair Wear and Tear Guide Summary - 1.88 MB
All damage to the vehicle, however minor must be reported and repaired promptly. Any theft or malicious damage involving the vehicle must be reported to the Police.
The sgfleet Driver Assistance Card has details on who to call in the event of an accident.
- sgfleet Driver Assistance Card - 985 KB
The LeasePlan Accident Management card, located in the vehicle’s glove box, has details of what to do and who to call in the event of an accident.
Traffic and Parking Fines and Tolls
Senators and Members are personally responsible for traffic and parking fines and tolls.
In most circumstances, infringement notices are initially issued to sgfleet or LeasePlan. They are then passed on to the Senator or Member for payment. In addition, where an administrative charge for processing an infringement notice is levied, M&PS will obtain reimbursement from the Senator or Member concerned. The administrative charge for each infringement notice is currently:
- sgfleet: $16.50
- LeasePlan: $27.50