Questions and Answers
- Office Accommodation
- Office Administration
- Parliamentarians’ Travel
- Printing and Communications
- Salary and Allowances
Electorate Office and Mobile ICT equipment
All queries regarding electorate office and mobile ICT equipment should be directed to the Department of Parliamentary Services.
For electorate employees of a retiring Member (other than those Members who also hold an office), the following arrangements apply:
|Ongoing employees||Until the declaration of the poll.|
|Non-ongoing employees||Employment will cease at the earlier of:
|Casual employees||Employment will cease at the earlier of:
During this period, employees may provide a limited ongoing service to constituents.
For personal employees or employees of a Member who also holds an office, M&PS will write to employees separately regarding their individual circumstances.
For further information, please contact the Staff Help Desk or view the information available in the MOP(S) Act Employees Q&As.
You are no longer able to direct staff to travel from the day the House of Representatives has been dissolved.
However, Ministerial and Parliamentary Services is able to approve direct travel between the electorate office and Canberra in limited and special circumstances (for example, to assist with the packing up of the Parliament House office or to complete a journey that had commenced prior to the dissolution of the House of Representatives).Approval is required from your Advice and Support Director prior to travel taking place.
Once the House of Representatives has been dissolved, you are no longer able to engage staff under the Members of Parliament (Staff) Act 1984 and are therefore unable to engage any new staff or make any changes to arrangements for existing staff. Only staff who were engaged and commenced with you prior to the dissolution of the House of Representatives may assist with the cleaning up of the office.
It is recommended that you commence clearing your office as early as practical to ensure it is handed over to Ministerial and Parliamentary Services (M&PS) in good condition.
The contracted property services provider can provide additional general rubbish/recycling bins and secure/confidential bins for this purpose. An office handover and stock-take will be conducted by Ministerial and Parliamentary Services (M&PS) prior to your retirement. All Commonwealth owned assets that may be off-site, including cameras and digital/video equipment, must be returned to the office.
As office requisites and stationery items are purchased at Commonwealth expense, and are provided for parliamentary and electorate business, any remaining stocks, including toner and printer cartridges and blank paper supplies, must remain in the office for the incoming Member.
During the office handover, all keys to the electorate office, PO Box (if applicable) and security passes must be returned.
Please contact the Department of Parliamentary Services (DPS) 2020 Service Desk regarding the return of mobile ICT equipment. These items may also be provided to M&PS at the handover for return to DPS.
You should ensure procedures for clearing out the office do not introduce risks to the health and safety of employees or volunteers, particularly with regard to manual handling.
The contact number for the Serjeant-at-Arms’ Office (02) 6277 4889.
No new flags and constituent request items may be ordered after dissolution of the House of Representatives.
No new office requisites and stationery items may be ordered after dissolution of the House of Representatives.
If you wish to continue receiving any newspapers, please arrange to make payment personally. If you wish to cancel the service, please advise your supplier as soon as possible.
You will continue to receive a report while expenditure is processed against your office, family, employees or yourself. This generally lasts 3 to 4 months.
You will continue to receive a report while expenditure is processed against your office, family or yourself. You will also receive reports while you have Life Gold Pass or Post Retirement travel.
Certification of six-monthly expenditure reports is an important component in the accountability of expenditure for Members (including former Members. The expenditure listed in these reports, as well as a list of those who have certified, is published on the Finance website.
In the event you are travelling overseas when the House of Representatives is dissolved, you must return to Australia by the next available scheduled service that provides efficient and effective use of Commonwealth funds.
Overseas study travel also may not commence, and you must return to Australia if overseas, once the House of Representatives is dissolved or expires.Under the provisions of the current Remuneration Tribunal Determination, or the Members of Parliament (Life Gold Pass) Act 2002, you will be eligible for either Post Retirement travel, or if you entered the Parliament before 6 March 2012, and depending on your length of service in the Parliament, Life Gold Pass travel.
Guidelines are available on Post Retirement travel and Life Gold Pass Travel.
You are able to use either your Post Retirement travel or your Life Gold Pass to travel to Canberra to pack up your Parliament House office.
The Department of the House of Representatives reimburse two nights at no more than the Canberra rate of travelling allowance for this purpose. Your accommodation receipt should be forwarded for reimbursement to:
Post Retirement travellers (but not Life Gold Pass travellers) may be able to seek reimbursement of taxis or hire cars to and from the airport provided the total cost of travel does not exceed the cost of a business class airfare.
Department of the House of Representatives
For further details, please call the Director, on 02 6277 4454.
If there is any damage to the vehicle, please ensure that it is repaired in advance of returning the vehicle.
If you are considering purchasing your vehicle, please contact your State or Territory Manager for assistance with the process. Any purchase of a vehicle is a private arrangement between you and the lease provider. Please be aware that there may be costs involved with the purchase,such as inspection fees, transfer, registration and duty fees, which must be met at your personal expense.
The lease provider will provide you with a purchase price for the vehicle on request and if you choose to purchase the vehicle, you will need to make payment directly to the provider.
In the event that you decide to purchase your vehicle and arrangements are not finalised by the end of the lease, you must return the vehicle to Ministerial and Parliamentary Services until the sale is finalised. Personal arrangements must be made for vehicle insurance once the purchase is finalised, to take effect from the date of collection.Fuel cards cannot be used for further purchases and must be returned to your State or Territory Manager.
The last date that a Member not seeking re-election can access the office budget for printing or distribution is the day the House of Representatives has been dissolved.
If you have ordered, but not taken delivery of any printed items at the dissolution of the House of Representatives, you will need to cancel the order. If a final printed product is received after the dissolution of the House of Representatives, the Commonwealth is unable to meet the cost and the invoice will be returned to you for payment.You should therefore ensure that any “farewell” letter or newsletter is printed and distributed prior to the dissolution of the House of Representatives.
Access to funds available on retiring Members’ postage meter will be removed at the dissolution of the House of Representatives. However, in order to provide continuity of service to constituents, a float of $500 will be available on the electorate office postage meter for electorate use by staff up until the declaration of the poll.
The PO Box number will be retained by Ministerial and Parliamentary Services for the incoming Member.
Members who joined Parliament after 9 October 2004 will need to contact their nominated superannuation provider.