The Department of the Senate is responsible for the payment of your salary, electorate allowance and any resettlement allowance.
M&PS can assist you in relation to private-plated vehicles and residential internet and telephone services. Please contact your State or Territory Manager for further assistance.
The Parliamentary Superannuation Team in the Department of Finance is available to give members of the Parliamentary Contributory Superannuation Scheme information on their superannuation.
If you joined Parliament after 9 October 2004 will need to contact your nominated superannuation provider.
Your State or Territory Manager will discuss arrangements for your vehicle to be collected or dropped off on the day of the dissolution of the House of Representatives to ensure that you do not personally incur any lease costs. All optional extras must be returned with the vehicle including spare keys, fuel cards and accessories. Care should be taken to remove personal effects from the vehicle. Please ensure that the vehicle is returned in a clean, sound, and serviceable condition. This assists in ensuring that the Commonwealth does not incur additional charges for unreasonable wear and tear.
If there is any damage to the vehicle, however minor, please ensure that it is repaired in advance of returning the vehicle (contact the sgfleet 24 hours helpdesk on 1800 009 082).
Yes, but only if the lease has expired or is due to expire shortly.
If you are considering purchasing your vehicle, please contact the M&PS VIP manager as early as possible on 03 6242 2101 or email MPSVIP@sgfleet.com. Any purchase of a vehicle is a private arrangement between you and the lease provider, with payment made directly to the provider. Please be aware that there may be costs involved with the purchase, such as inspection fees, transfer, registration and duty fees, which must be met at your personal expense.
In the event that you decide to purchase your vehicle and arrangements are not finalised by the end of the lease or the end of your term, you must return the vehicle to M&PS until the sale is finalised. Personal arrangements must be made for vehicle insurance once the purchase is finalised, to take effect from the date of collection.
Fuel cards cannot be used for further purchases and must be returned with the vehicle or given to your State or Territory Manager.
If the service account is in your name, no action is required.
If the account is in M&PS’ name, arrangements will be made for the transfer of the account to you from the date of the dissolution of the Senate for a State Senator and the day before polling day for a Territory Senator. You can discuss these arrangements with your State or Territory Office.
No. In the case of a Senator who is not re-elected, the last date that the office budget can be accessed for printing or distribution is the day before polling day.
You must ensure that any “farewell” letter or newsletter is printed and distributed prior to your term ceasing.
If you have ordered, but not taken delivery of any printed items at the close of the day before polling day, you will need to cancel the order, if possible. If a final printed product is received on or after the date of the Federal election, the Commonwealth is unable to meet the cost and the invoice will be returned to you for payment.
You should therefore ensure that any material is printed and distributed prior to polling day.
As you will be unable to use this stationery for official purposes beyond the date of the Federal election, the contracted property service provider can provide secure/confidential bins on request for the disposal of these items. When you dispose of any remaining stocks, care should be taken to ensure that it cannot be fraudulently used by others.
Remaining stocks must remain in the office. Flags and constituent request items are purchased at Commonwealth expense and provided for parliamentary business.
Invoices for flags and other nationhood material ordered on or after polling day will be forwarded to you for payment.
Remaining stocks, including toner and printer cartridges and blank paper supplies, must remain in the office for the incoming Senator. Office requisites and stationery items are purchased at Commonwealth expense, and are provided for parliamentary and electorate business.
Invoices for office stationery and supplies ordered on or after polling day will be forwarded to you for payment.
Yes. If you wish to continue receiving any newspapers or maintain subscription services, please arrange to make payment personally.
If you wish to cancel the service, please advise your supplier as soon as possible after the declaration of the poll.
Your Australia Post account is a personal arrangement, and if you wish to close this account you should contact Australia Post directly.
Any remaining funds on your postage meter from the close of the day before polling day will be repaid to the Australian Government and your State or Territory Manager can assist with this process.
No. The PO Box number will be retained by M&PS.
If you wish to have your mail redirected, you will need to make arrangements directly with Australia Post at your own expense.
Yes, this should be closed as soon as practical.
Your State or Territory Manager can provide assistance with relocating effects (other than Commonwealth-owned items) from the electorate office and general advice on vacating the office. Boxes can be provided for you to pack effects, and a one-off removal of your items and papers to your private residence (or other place) can be arranged. You will need to meet costs of insurance of personal items, including during transit.
It is recommended that you commence clearing your office as early as practical to ensure it is handed over to M&PS in good condition.
The contracted property services provider can provide additional general rubbish/recycling bins and secure/confidential bins for this purpose. An office handover and stock-take will be conducted by M&PS prior to your retirement. All Commonwealth owned assets that may be off-site, including cameras and digital/video equipment, must be returned to the office.
As office stationery and supplies, minor office equipment and accessories for ICT are purchased at Commonwealth expense, and are provided for parliamentary business, items must remain in the office.
During the office handover, all keys to the electorate office, PO Box (if applicable) and security passes must be returned to M&PS.
Please contact the Department of Parliamentary Services, 2020 Service Desk regarding the return of Commonwealth-funded mobile ICT equipment (other than any equipment directly leased or hired by you). These items may also be provided to M&PS at the handover for return to DPS.
You should ensure procedures for clearing out the office do not introduce risks to the health and safety of employees or volunteers, particularly with regard to manual handling.
- Help on Manual Handling Considerations
You can contact the Department of the Senate regarding the removal of your items from your Parliament House office.
You need to vacate your electorate office as soon as practical after the declaration of the poll.
You need to vacate the office provided to you as a Minister or senior office holder (where relevant) at, or as soon as practical after, the time that you cease to hold that office.
For electorate employees of a State or Territory Senator (other than those Senators who also hold an office), the following arrangements apply:
|Ongoing employees||Until the declaration of the poll.|
|Non-ongoing employees||Employment will cease at the earlier of:
|Casual employees||Employment will cease at the earlier of:
During this period, employees may assist you to finalise your affairs in the electorate office.
For personal employees or employees of a Senator who also holds an office, M&PS will write to employees separately regarding their individual circumstances.
For further information, please contact the Staff Help Desk or view the information available in the MOP(S) Act Employees Q&As.
- View MOP(S) Act Employees
No. You are no longer able to direct staff to travel from the day of the Federal election.
However, M&PS is able to approve direct travel between the electorate office and Canberra in limited and special circumstances (for example, to assist with the packing up of the Parliament House office or to return to their work base if an employee is travelling at the time of the declaration of poll).
Approval is required from your Advice and Support Director prior to travel taking place.
No. From the day of the Federal election, you are no longer able to employ staff under the Members of Parliament (Staff) Act 1984 and are therefore unable to engage any new staff or make any changes to arrangements for existing staff.
Only staff who were engaged and commenced prior to polling day may assist with packing up the office.
Yes. By convention, personal and electorate employees may undertake activities in support of your own re-election but not in support of the election or re-election of others. In addition, electorate employees may not be directed to undertake party political duties (refer MOP(S) Act Determination 2016/15).
You should satisfy yourself that your electorate employees are not undertaking party political duties and that you are able to defend the duties undertaken by all of your employees. Directing an employee to assist the party’s campaign in general may be defensible. The duties of an employee become less defensible to the extent that they are in support of the election of another person and not in support of your own re-election.