Ministerial and Parliamentary Services provides you with a postage meter in your electorate office. A postage meter impression may be used to pay for bulk postage at a Post Office. Where a large number of impressions are required it may be more practicable for Australia Post to adjust the credit on the meter by the required amount. The Post Office Manager can provide advice on the most cost-effective way to deal with mail.
Credit is downloaded to the postage meter via an inbuilt modem, which may be reset by telephone connection to Australia Post. The amount involved is automatically billed to your nominated Australia Post Charge Account. When the credit is exhausted or running low, your office can download credit, usually in $500 and $1,000 blocks.
If you have reached your monthly credit limit, no further funds can be accessed on the postage meter until the monthly invoice has been paid. In these circumstances mail can be lodged directly at an Australia Post Office or you can apply to Australia Post for an increase to your credit limit.
Meter faults or issues with PIN details are to be directed to the Pitney Bowes call centre.
Postage meter consumables, such as ink and tape, are ordered directly from Pitney Bowes and are paid for by forwarding endorsed invoices to your Ministerial and Parliamentary Services State Office for payment from your annual budget for office expenses.
Postage meter readings are taken at the end of each financial year to enable the calculation of the annual budget for office expenses for the following financial year. Readings may also be taken at other times, for example, prior to a Federal election.
Connecting the postage meter will also provide an opportunity for any machine maintenance and software upgrades to be carried out.
When requested each office must connect their postage meter to enable the reading to occur (see below).
If it is not possible to have the remote reading process conducted when requested, contact your Ministerial and Parliamentary Services State Manager.
Steps to facilitate the reading are outlined below.
|Step 1||Step 2||Step 3|
|Plug the phone cord into the modem
on the UIC and Wall outlet
|Select the Funds key on the UIC
||Select Postage by Phone Balance
The balance will be electronically transferred to Pitney Bowes and the postage meter reading will be completed.