An application for an exceptional circumstances determination must be made to the Minister in writing. Applications relating to an unexpected event should be made as soon as practicable, preferably within 30 days after the event has occurred.
In order for the Minister to consider a request, it is expected that the application include:
- sufficient detail on the exceptional circumstance (for example, for a natural disaster, information on the scale of its impact)
- the nature of the parliamentary business that you will undertake with the additional public resources
- how the additional public resources will provide value for money, taking into account the need to conduct your parliamentary business (note: value for money considerations are relevant for both you and the Minister)
- the extent to which you have expended relevant existing resources (including recent commitments that have not yet been reflected) or why other non-existing public resources are required
- the kinds of public resources you require, including the existing public resources you require to be supplemented together with specific financial amounts (the period remaining in the financial year before relevant resources are reset should be taken into account)
- any other factors you consider relevant to the application.
Where the Minister approves additional public resources for a member, the resources must be used in accordance with the conditions set by the Minister. Conditions may include financial limits, the period in which the resources must be used or whether additional resources can be carried over into a subsequent financial year.