Part Three Accommodation and Office Facilities - 3.11 Publications

3.11 Publications

Senators and Members may use their office budget to purchase publications (including electronic publications) of their choice for purposes related to Parliamentary, electorate or official business, but not commercial business.1

Senators and Members are responsible for dealing directly with their suppliers (such as a local newsagent) and for forwarding certified and itemised accounts to Ministerial and Parliamentary Services for payment. Invoices forwarded to Ministerial and Parliamentary Services for payment must clearly identify the title, date of purchase, quantity and cost of all publications purchased from the office budget and should be accompanied by the Invoice Certification – Publications form (Form 145).

The monthly management reports assist Senators and Members to monitor expenditure on publications. The quantity, cost, and title of all publications purchased from the office budget is published every six months on the Finance website.

Subscriptions

The office budget can be used to meet the cost of subscribing to publications. In considering the period of a subscription (for example, one year, two years or three years), a Senator or Member should have regard to the expected duration of the current parliamentary term to avoid any perception of receipt of a personal benefit. Orders placed for a subscription will be debited from the financial year in which the subscription is commenced.

Newspaper Delivery at Parliament House

Senators and Members should contact the appropriate House Department regarding arrangements for the provision of newspapers in Parliament House.

Footnotes

1  Section 4 of, and item 7A(1) of Part 1 of Schedule 1 to, the Parliamentary Entitlements Act 1990.