Capped budget for office expenses
The Parliamentary Business Resources Act 2017 imposes overarching obligations.
The dominant purpose and value for money tests and specified conditions must be met. See s25, 26, 27, 28.
The Commonwealth is not liable to pay an expense or provide a public resource where you contravene any of these obligations (s29, PBR Act).
You are provided with a capped budget per financial year for the provision of office expenses under s66 Parliamentary Business Resources Regulations 2017. See the discussion of office expenses categorised under these headings:
- Office stationery and supplies, minor office equipment and ICT accessories
- Additional telecommunications and ICT
- Printing, production, distribution and communications
- Postage and Australia Post charge account
- Courier and freight costs
- Nationhood material
- Mobile office signage, facilities and equipment
Annual budget for office expenses
The annual budgets for office expenses for 2019-20 are:
|Members of the House of Representatives||$138,423.64 plus a distribution component that is a product of:
$1.032 multiplied by the number of enrolled voters within the Member’s electorate
Annual budgets for office expenses are subject to annual indexation in line with the Consumer Price Index.
Certain items are not subject to the annual budget, including:
- approved items provided for work health and safety reasons (such as document holders or footrests)
- toilet paper, paper hand towels for bathroom use and hand-wash soap pump where these items are not provided by the contracted property services provider or landlord
- some items provided by portfolio departments for Ministerial offices
- newspapers, office stationery and supplies provided by the House Departments at Parliament House.
No carry forward: any unused portion of your annual budget for office expenses will not be carried forward to the following financial year.
No financial limits on individual expense categories: no financial limits apply to individual categories of office expenses. However, non-financial conditions and restrictions apply to certain expenses.
Administration of payments
Ministerial and Parliamentary Services pays suppliers or reimburses the person nominated by you on the basis of claims you have submitted or orders billed to your account with the Commonwealth’s contracted supplier.
Your annual budget for office expenses is debited based on the date the goods or services are received, and not the date an order is placed / invoiced or a claim is submitted.
Claims will be paid only to the limit of your annual budget for office expenses. Any expenditure over the limit is your personal responsibility, and any overpayment is recoverable as a debt due to the Commonwealth. If you do not repay the overpayment within 28 days of the claim, a 25 per cent penalty loading may apply.
Last updated: 09 April 2020