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Publications

Overarching Obligations

The Parliamentary Business Resources Act 2017 imposes overarching obligations.
The dominant purpose and value for money tests and specified conditions must be met. See s25, 26, 27, 28.

For the conduct of your parliamentary business, and subject to the limit of your annual budget for office expenses, you may purchase or subscribe to printed or electronic publications, including ongoing subscriptions.

Expenditure is reported in your Monthly Management Reports and Quarterly Expenditure Reports.

Note: The provision of newspapers by House Departments at Parliament House is not subject to your annual budget for office expenses.

Administration

Ordering

You are responsible for:

  • dealing directly with your suppliers (such as a local newsagent or electronic subscription providers)
  • contacting the appropriate House Department regarding arrangements for the provision of newspapers in Parliament House.

Before subscribing to a publication, your dominant purpose and value for money considerations should include:

  • comparing the proposed period of subscription (for example, one year, two years or three years) against the expected duration of your current parliamentary term
  • ordering only such publications, in such quantities, as are for your parliamentary business (and not your or another’s personal benefit or commercial purposes).

Orders placed for a subscription will be debited from the financial year in which the subscription is commenced. This includes where a subscription is, for example, for two or three years.

Payment of Invoices

Claims for payment should be sent to Ministerial and Parliamentary Services electronically via the Parliamentary Expenses Management System (PEMS); or if PEMS is not able to be used, by completing a Certification and Request for Payment, Office Stationery Supplies, Minor Office Equipment, ICT Accessories, Publications and Mobile Electorate Office Expenses form (Parliamentarian only to certify claim) and include an itemised tax invoice and proof of payment.

PEMS Log On

Form 155 - Certification and Request for Payment, Office Stationery Supplies, Minor Office Equipment, ICT Accessories, Publications and Mobile Electorate Office Expenses

For all items purchased from the annual budget for office expenses, invoices must clearly identify:

  • items
  • quantity
  • date of purchase
  • date of delivery, and
  • cost.

Last updated: 07 November 2019