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Software and cloud-based services

Overarching obligations

The Parliamentary Business Resources Act 2017 imposes overarching obligations.
The dominant purpose and value for money tests and specified conditions must be met. See s25, 26, 27, 28.
The Commonwealth is not liable to pay an expense or provide a public resource where you contravene any of these obligations (s29, PBR Act).

For the conduct of your parliamentary business, and subject to the limit of your annual budget for office expenses, you may purchase:

  • software, including associated servicing, training and backup services, and
  • cloud-based services, including storage and software.

Expenditure is reported in your monthly management reports and quarterly expenditure reports.


Any purchases of software or cloud-based services to be used with ICT equipment provided by the Department of Parliamentary Services (DPS) or on the APH network should not be purchased unless they are compatible with the relevant equipment and/or systems. Contact DPS if you are in doubt about the software and ICT accessories you wish to purchase, to ensure that you are able to use them as intended.

Claims should be sent to Ministerial and Parliamentary Services (MaPS) electronically via the Parliamentary Expenses Management System (PEMS). PEMS provides efficient, digital claims processing at any time of the day or night. If PEMS is not able to be used, complete a 'certification and request for payment - printing, communications and software' form. Claims relating to constituent relationship management software will only be made via reimbursement.

PEMS log on

Form 141 - Certification and request for payment - printing, communications and software

Claims must include:

  • a tax invoice
  • evidence of payment (mandatory for constituent relationship management software), and
  • in respect of software, details in writing of any servicing, backup and training which may be included in the package.

Note: providers of major political parties’ constituent relationship management software:

The major political parties (representing the Government and the Opposition) have each nominated a single provider for constituent relationship management software. If you are a member of a major political party, reimbursement for constituent relationship management software will only be made for purchases through the nominated provider.

Last updated: 27 March 2020