Yes – provided you receive and/or distribute the postal vote applications and reply-paid envelopes by the day the House of Representatives is dissolved. You must take into account your obligations under the Parliamentary Business Resources Act 2017, including that expenses incurred are for the dominant purpose of conducting your parliamentary business and achieve value for money. You are also personally responsible and accountable for the use of your annual budget for office expenses and you must be prepared to publicly justify any expenditure.
There is no prescribed limit on the number of postal vote applications (PVA) and reply paid envelopes for PVAs that may be printed and distributed using your annual budget for office expenses. However, in determining an appropriate number of PVAs to be printed, it would be appropriate for you to consider the number of enrolled voters in your electorate.
Information on the number of enrolled voters is available from the Australian Electoral Commission.
It is expected that the delivery address for a reply paid envelope for PVAs would be your electorate office, Parliament House office, capital city office or Post Office Box. It is also expected that you conform to the restrictions that apply to the timing and distribution of PVAs to electors as set out in the AEC’s guidelines for the reproduction of postal vote Applications.
The Parliamentary Business Resources Regulations 2017 prohibits the use of the annual budget for office expenses to pay for postage stamps or stamped envelopes, other than those provided by a Department of the Parliament established under the Parliamentary Service Act 1999.
The last date that a retiring Member can access the annual budget for office expenses for printing or distribution (including PVA and reply paid envelopes) is the day the House of Representatives has been dissolved.
If you have ordered, but not taken delivery of any printed items at the dissolution of the House of Representatives, you will need to cancel the order. If a final printed product is received after the dissolution of the House of Representatives, the Commonwealth is unable to meet the cost and the invoice will be returned to you for payment. Similarly, if a reply paid charge is incurred after the dissolution of the House of Representatives, the invoice will be returned to the Member for payment.
You should therefore ensure that any material is printed and distributed by the day the House of Representatives is dissolved.