You should arrange for Commonwealth-funded office equipment to be serviced in accordance with the manufacturer’s instructions and for general repairs and maintenance to be undertaken. Should any Commonwealth-funded office equipment malfunction, please contact the MaPS State or Territory Office and they will arrange repairs as soon as possible.
For Commonwealth-funded IT equipment, such as PCs, laptops, tablets and printers, please contact the Department of Parliamentary Services, 2020 Service Desk.
It is your personal responsibility to service, repair and maintain any office equipment, including IT equipment, that is leased or hired by you for operating your satellite office.
If the office will be used regularly after normal working hours, advise your security monitoring company. If working late at night, staff should be encouraged to move their vehicles closer to the office and/or arrange to walk to their vehicles with a colleague.
If there will be an increase in the number of visitors to the office, care should be taken to ensure that adequate security arrangements are in place, including ensuring that:
- you or a staff member are present at all times when the office is open
- visitors are supervised whilst in the office
- papers, documents and data storage devices are locked away when not in use
- personal items (handbags and wallets) and portable and attractive items (cameras, data projectors, voice recorders, laptops, mobile telephones, tablets, remote access tokens and mobile broadband cards) are kept in a secure place when not in use
- computers are logged off while unattended.
Work Health and Safety
You will need to take into account your duties under the Work Health and Safety Act 2011 (WHS Act). You have the same duties under the WHS Act towards volunteers who carry out work for you in any capacity in your office as you have towards MOP(S) Act employees.
You must ensure that volunteers are consulted about any aspect of their work that could affect their health and safety, and are trained in the safe operation of equipment.
You should pay particular attention to aspects of work within your office that could increase risks to the health and safety of workers during the election period. Risk factors might include, but are not limited to:
- overcrowding within the office
- increased work hours
- increased travel
- increased contact with members of the public
- increased work outside the office environment
- unclear expectations of MOP(S) Act employees and volunteers.
For information on risks affecting employees, volunteers and other unpaid workers, refer to the WHS risks during the election period.