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Privately funded offices

In addition to your Commonwealth-leased electorate office(s), you may establish privately-leased and funded office/s at your own expense.

This does not require the approval of the Minister.

However, the Minister’s determination is required for you to transfer one of your electorate office telephone lines or move any items of office furniture or equipment to a privately funded office. The transfer of any equipment of furniture must be at no cost to the Commonwealth.

You are not permitted to transfer your postage meter to a privately funded office.

The Minister’s approval is also required to transfer any employees to your privately funded office.

As the equipment and facilities are resources provided under the Parliamentary Business Resources Act 2017, any transferred equipment and facilities must be used for the dominant purpose of conducting your parliamentary business and not for any commercial purposes. For guidance as to use, see Selection and Use of Offices.

Your responsibility

Your Ministerial Parliamentary Services (MaPS) State Office arranges the transfer of the telephone line, and furniture and equipment. All other arrangements for a privately funded office are your responsibility, including:

  • financial, legal and any other advice and costs
  • lease, fit-out and furniture and equipment
  • all associated costs including rent, outgoings, fees
  • all contractual and statutory obligations including work health and safety compliance
  • notifying the relevant Australian Federal Police liaison unit of the location of your privately funded office
  • the cost of transfer of approved furniture and equipment to and from the privately funded office.

You should obtain your own advice as to your legal responsibilities in respect of the premises and any persons working at the office, including any insurance cover recommended in respect of volunteers or persons privately employed by you.

Any Commonwealth-owned furniture or equipment must be returned to the Commonwealth electorate office when:

  • requested by MaPS or the Department of Parliamentary Services for stocktake, service, repair or scheduled replacement
  • the privately funded office is closed, or
  • if the determination of the Minister is revoked.

No access to the Extended Parliamentary Network

Connection to the Australian Parliament House Network (Extended Parliamentary Network) is not provided to a privately funded office.

You and your employees may access the Extended Parliamentary Network remotely by using a laptop and remote access token provided by the Department of Parliamentary Services (see Office Information and Communications Technology and Services – contact Department of Parliamentary Services, 2020 Service Desk) as part of the standard suite of computer equipment allocated to the Commonwealth-funded electorate office.

Last updated: 12 February 2020