The Parliamentary Business Resources Act 2017 imposes overarching obligations.
The dominant purpose and value for money tests and specified conditions must be met. See s25, 26, 27, 28.
The Commonwealth is not liable to pay an expense or provide a public resource where you contravene any of these obligations (s29, PBR Act).
One or more flagpoles may be installed to display an Australian National Flag at your electorate (or ministerial or office holder) office. Provision is subject to office lease conditions and any relevant approvals and requirements.
You should refer to the ‘Australian Flags’ booklet if you are considering requesting or displaying a flag (see ‘Australian Flags’, 3rd Edition, Department of the Prime Minister and Cabinet, It's an Honour).
You may request the installation (and illumination if the flag is to be flown at night) of a flagpole outside your office. You may also request a flagstaff to display an Australian National Flag inside your office.
The Minister determines when a flagpole/flagstaff should be provided to a member, having regard to the lease conditions and any relevant local government or State legislation, and is responsible for ensuring that his determination provides value for money. You should be mindful of value for money when making a request for a flagpole/flagstaff. Value for money includes consideration of:
- the purchase, installation, legal and approval costs attending the installation and illumination of a flagpole/s
- the size and weight of the flag that is appropriate for where the flag is to be displayed.
Your Ministerial and Parliamentary Services (MaPS) State Manager is responsible for briefing the Minister and organising the installation (and illumination) of a flagpole.
If you have a flagpole installed outside your office you should join the Commonwealth Flag Network by registering at the It's an Honour website. The Commonwealth Flag Network provides up-to-date advice on how and when to fly the flag. After registering you will receive an email at the same time as flag marshals around the country, with flag protocols for:
- special occasions such as ANZAC Day and NAIDOC Week
- occasions when flags should be flown at half-mast
- flying multiple flags or using multiple flagpoles
- treatment of the flag to maintain its dignity
- times of day –
- it should be raised no earlier than first light and lowered no later than dusk
- the flag may only be flown at night if illuminated.
If a displayed flag becomes ‘dilapidated and unsuitable for use’ a replacement should be ordered immediately.
Flags can only be ordered via the contracted supplier of flags and costs will be deducted from your annual budget for office expenses. On receipt of flag orders, the enclosed packing slip is to be endorsed by your office and provided to MaPS to arrange payment. Heavy duty flags for external use can be ordered by your MaPS State Office.
You are also provided with flags under the Flags and Nationhood Material request program for provision to eligible bodies and private individuals, which are charged to your office budget.
Last updated: 06 February 2020