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Furniture, fittings, equipment and facilities

Overarching obligations

The Parliamentary Business Resources Act 2017 imposes overarching obligations.
The dominant purpose and value for money tests and specified conditions must be met. See s25, 26, 27, 28.
The Commonwealth is not liable to pay an expense or provide a public resource where you contravene any of these obligations (s29, PBR Act).

On this page

Furniture, fittings, equipment and facilities for your electorate, ministerial or office holder office, as determined by the Minister, are provided for your parliamentary business. They must not be used for commercial purposes.

Resources may be provided by portfolio or House departments for offices of Ministers, Parliamentary Secretaries and presiding officers outside the Parliamentary Business Resources Act 2017 framework. Such resources are not covered on this page.

Provision, replacement and value for money

The Minister is responsible for determining the resources to be provided to you for the conduct of your parliamentary business in offices provided under the PBR framework. In doing so, the Minister must ensure that the expenses that are incurred, or the public resources that are provided, provide value for money. To the extent you have discretion in the provision or use of the office or office resources, your obligation to ensure value for money continues to apply (s27, PBR Act), including in respect of an office refurbishment, extension or relocation.

Consistent with the requirement to ensure value for money, an incoming parliamentarian is expected to use the furniture and equipment which had been allocated to the outgoing parliamentarian. Provision of furniture and equipment may also depend on other factors; for example, size and layout of the office may or may not permit a dishwasher to be installed.

Ministerial and Parliamentary Services (MaPS) is responsible for arranging the supply, maintenance and replacement of office furniture and equipment, including telephone systems but excluding information and communications technology equipment provided by DPS.

Your MaPS state office will also arrange training for staff who operate the equipment.

You are responsible for ordering consumable items (see - Office stationery and supplies).

Privately owned office equipment

You may, at your own expense, install privately-owned equipment in your office (such as items purchased using your electorate allowance). However this must be done in consultation with your MaPS State Manager,

Please be aware that some ICT equipment may not be compatible or able to be supported on the APH network, so it is important to discuss any additional requirements with ParlICT.

MaPS does not maintain or support privately-owned equipment – you will be  responsible for ensuring the appropriate maintenance and safe use of any privately-owned equipment in your office.

Last updated: 05 February 2020