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Non-standard private plated vehicle

Private plated vehicles are leased through a whole-of-government fleet provider (currently sgfleet).

Where relevant, it is expected that you will take over the use of your predecessor’s private plated vehicle until the end of its lease.

A senator, or a member of the House of Representatives for an electoral division with an area less than 300,000km2, may request a non-standard private plated vehicle instead of a standard private plated vehicle.

You should seek to achieve value for money when requesting a non-standard vehicle to meet your needs. This is best determined from the monthly leasing costs which will be provided to you by sgfleet during their management of the ordering process.

Request for a non-standard vehicle

A request for a non-standard vehicle should be submitted in writing to Ministerial and Parliamentary Services, for the Minister’s consideration.

  • The request may be made when a senator is appointed or commences their term (whichever is the latter), or a member of the House of Representatives is elected. However, unless special circumstances exist, it is generally expected that a non‑standard vehicle would only be provided when an existing leased vehicle is due for replacement.
  • A subsequent formal request is not required if replacing your existing non‑standard vehicle with a vehicle of similar type, provided your circumstances remain unchanged.

A proposal for a non-standard vehicle should provide justification for the standard and type of vehicle sought, including any special features. You are expected to request the lowest priced vehicle (and model within a range) that will meet your operational requirements.

It is unlikely that a sports car, coupe or high performance vehicle would be approved.

Factors for provision of a non-standard vehicle

Factors that will be taken into account in considering applications for a non-standard private plated vehicle (PPV) are:

  1. operational requirements
  2. workplace health and safety reasons such as medical grounds
  3. environmental considerations.

1. Operational requirements

A case based on operational requirements should demonstrate that, for a significant part of the time spent driving, a standard vehicle would not adequately meet your reasonable requirements.

You may seek a non-standard vehicle to better fulfil your electorate duties, for example, to tow a mobile electorate office.

Generally, a non-standard vehicle will not be provided solely for family reasons, however, if you consider that there are compelling reasons for seeking a non-standard vehicle (or modifications to a standard vehicle) to meet your family circumstances the matter will be considered by the Special Minister of State on its merits.

2. Workplace health and safety

A case on the basis of an ongoing medical condition should be supported by advice from a medical practitioner.

3. Environmental considerations

A case on the basis of environmental considerations should be accompanied by documentary evidence demonstrating the non‑standard vehicle’s environmental superiority, such as the vehicle:

  • being powered by alternative fuel sources (such as electric power) or a hybrid engine (powered by a combination of fuel sources); and
  • having an increased fuel efficiency and/or decreased emissions.

Reduction of large electorates unscheduled commercial transport limit or electorate allowance

If your request for a non-standard private plated vehicle is approved by the Minister, you must nominate for the excess lease cost for the non-standard vehicle to be deducted from either  your electorate allowance and/or your large electorate unscheduled commercial transport limit set out in

s14(1), Parliamentary Business Resources Regulations 2017
(clause 3.7, Remuneration Tribunal (Members of Parliament) Determination 2019).

Parliamentarians that do not have a large electorate unscheduled commercial transport limit may only select their electorate allowance.

The excess lease cost is the difference between the lease cost of the non-standard vehicle and the lease cost of the most expensive standard vehicle on the list of standard vehicles approved by the Minister.

If you elect to pay the difference from your:

  • large electorate unscheduled commercial transport limit - initially a pro rata amount will be deducted from the budget for the remainder of the current financial year and thereafter the full annual amount will be deducted at the beginning of each financial year
  • electorate allowance - arrangements will be made with the relevant House Department for deductions to be made monthly.

Timing for calculation of reduction

The additional lease cost will be determined when the final contract supplement for the lease is issued, and remains fixed for the term of the lease. Prior to the issue of the final contract supplement, M&PS State Managers are able to provide indicative costs only.

The additional lease cost is recalculated each time an approved non‑standard vehicle is replaced.

Safety equipment

Upon request, your M&PS State Manager will provide you with a satellite telephone service and/or an emergency position indicating radio beacon (EPIRB), for workplace health and safety reasons. You may choose to be provided with a hand held personal locator beacon instead of an EPIRB.

Last updated: 12 December 2019