What is the role of an Emergency Officer?
An Emergency Officer provides information on emergency management and coordinates emergency responses at their particular site of employment, performing essential functions that cannot be conducted off-site or remotely.
What is the role of a Deputy Emergency Officer?
A Deputy Emergency Officer is required in order to facilitate a smooth transition should the Emergency Officer cease their role.
How are an Emergency Officer and Deputy Emergency Officer selected?
A Senator or Member must nominate an Emergency Officer and a Deputy Emergency Officer when the positions become vacant in their office.
A Senator or Member nominates a MOP(S) Act employee by completing a Work Health and Safety (WHS) Roles Nomination form.
The nominated Emergency Officer and Deputy Emergency Officer must:
- be prepared to complete Emergency Officer training (available through the contracted service provider)
- spend the majority of their working hours on site at the workplace for which they are nominated
- be capable of performing the inherent requirements of the role
- agree to undertake the role.
It is preferable, but not essential, that the employee has existing skills, training, experience and interest in carrying out Emergency Officer or Deputy Emergency Officer duties.
Arrangements may exist in some locations for people to be trained as ‘fire wardens’ by representatives of the building owner. Please contact the Staff Help Desk for information about how this training may be recognised for the purposes of becoming an Emergency Officer.
What are the responsibilities of an Emergency Officer?
The responsibilities of the appointed Emergency Officer will vary slightly depending on the nature of the office in which they work. However, irrespective of their office’s individual circumstances, each Emergency Officer must:
- undertake training identified by MaPS to fulfil the role
- in conjunction with the emergency management service provider, facilitate a full-scale evacuation exercise at their office annually, followed by a de-briefing session with the emergency management service provider
- facilitate emergency evacuations of their office as necessary
- provide new employees and volunteers in their office with an induction on the emergency procedures in the workplace
- sign in all contractors and ensure that they have completed a brief induction on the emergency procedures in the workplace
- assist the WHS site officer (where the WHS Site Officer is not also the Emergency Officer) to carry out quarterly inspections and respond to WHS enquiries
- promote good WHS practice within the site.
What training is available to Emergency Officers and Deputy Emergency Officers?
All Emergency Officers and Deputy Emergency Officers will receive training to assist them to fulfil the requirements of the role.
Emergency Officers can order hard hats via the contracted Office Requisites and Stationery provider.
Corporate Responsibility Allowance
Emergency Officers will receive payment of corporate responsibility allowance (CRA) once they have completed their Emergency Officer training through the contracted service provider. The continued payment of CRA requires Emergency Officers to fulfil the duties as outlined in the responsibilities of an Emergency Officer.
Where an Emergency Officer ceases, the Deputy Emergency Officer will receive additional training to promote them to the role of Emergency Officer, and will receive payment of CRA from the date of that training. The Senator or Member will then be asked to nominate a new Deputy Emergency Officer. A Senator or Member should therefore not nominate a MOP(S) Act employee as a Deputy Emergency Officer if they do not want them to perform the role of Emergency Officer.