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Section B2 – First Aid Arrangements

First aid arrangements at Parliament House

The Department of Parliamentary Services (DPS) administers first aid arrangements within Parliament House.  These include:

  • the Nurses Centre, which operates during business hours;
  • an emergency number (7117) which is available 24 hours a day, 7 days a week, and which can be dialled from any phone in Parliament House for access to assistance, including first aid;
  • all security officers are trained to apply first aid, including CPR and the use of defibrillators.  Security officers are available 24 hours a day, 7 days a week, to provide first aid services;
  • the provision and maintenance of first aid kits and defibrillators, which are located throughout Parliament House; and
  • regular inspections of equipment and risk assessments of first aid arrangements, in accordance with the First Aid in the Workplace Code of Practice.

First aid arrangements in Commonwealth Parliament Offices

First aid in Commonwealth Parliament Offices (CPOs) is provided by Finance staff who are based in the Ministerial and Parliamentary Services State Office and who have been trained as First Aid Officers (FAOs). Where a Senator or Member wishes to nominate a MOP(S) Act employee based in a CPO as a FAO due to the particular circumstances of their office, Finance will accept the nomination.

First aid arrangements outside Parliament House and Commonwealth Parliament Offices

First Aid Officers

First Aid Officers (FAOs) are responsible for monitoring and maintaining first aid equipment and facilities in their office, administering first aid and assisting the WHS Site Officer (where the WHS Site Officer is not also the FAO), in monitoring and reporting WHS risks and incidents.  Senators and Members should nominate an FAO for each of their eligible offices.  A Senator or Member nominates a MOP(S) Act employee to be a FAO by completing the WHS Roles Nomination Form.

WHS Roles Nomination Form

First Aid Officer Responsibilities

The responsibilities of the appointed FAO will vary depending on the nature of the office in which they work, and are set out in the First Aid Officer Responsibilities.

First Aid Officer Training

In order to fulfil the requirements of the role, all FAOs will receive the following:

  • first aid theory training
  • practical training to the level of Provide First Aid (if they do not possess a current Statement of Attainment)
  • CPR refresher training every 12 months

Furthermore, FAOs, as MOP(S) Act employees will have access to:

In most circumstances, the contracted provider of emergency management services will facilitate training for FAOs.  Finance will provide the details of nominated MOP(S) Act employees to the provider, who will contact employees directly to arrange training.  For those MOP(S) Act employees who already hold a current Provide First Aid statement of attainment, further training is not required until the expiry of their current certificate(s).  MOP(S) Act employees should send a copy of their Provide First Aid Statement of Attainment (or equivalent) to the Staff Help Desk.

For contractual reasons, some FAOs, including those located in some regional areas, will not have their training facilitated by the contracted emergency management service provider.  The Staff Help Desk will contact these FAOs, requesting that the nominated FAO selects their own first aid training course, informs the Staff Help Desk of their first aid training provider choice, and arranges payment of training fees.  A FAO should not arrange their own training without first discussing the matter with the Staff Help Desk.

First Aid Kits

First aid kits should contain all the equipment and materials necessary for treating minor injuries and illnesses at work.  More than one first aid kit may be needed if:

  • work is being carried out a long distance from emergency services i.e. in a PPV which transports MOP(S) Act employees through sparsely-populated country; or
  • the workplace has more than one floor level i.e. a multi-level ministerial or electorate office.
Contents of the First Aid Kit

The standard first aid kit provides basic equipment for administering first aid for injuries including:

  • cuts, scratches, punctures, grazes and splinters;
  • muscular sprains and strains;
  • minor burns;
  • amputations and/or major bleeding wounds;
  • broken bones;
  • eye injuries; and
  • shock.

The First Aid Kit Contents List should be used to stock and restock kits.  This list is based on the sample contents list in the Code of Practice.  Each first aid kit should also contain a list of the contents of that kit.  First aid kit supplies can be ordered directly through the contracted Office Requisites and Stationery provider.

First Aid Kit Contents List

Medication, including analgesics such as paracetamol and aspirin, should not be included in first aid kits because of their potential to cause adverse health effects in some people, including asthmatics, pregnant women and people with medical conditions. The supply of these medications may also be controlled by drugs and poisons laws.  MOP(S) Act employees requiring prescribed and over-the-counter medications should carry their own medication for their personal use as necessary.

Location of the First Aid Kits

In the event of a serious injury or illness, quick and safe access to a first aid kit is vital.  First aid kits should be kept in a prominent, accessible location where they are able to be retrieved promptly, including in security-controlled workplaces.  First aid kits should be located close to areas where there is a higher risk of injury or illness; for example, near the kitchen of an electorate office.  Emergency floor plans displayed in Senators and Members’ offices should include the location of first aid kits.

Record Keeping

A record of any first aid treatment given should be kept by the FAO and reported to the provider on a regular basis.  Records of injuries, illnesses, ‘near miss’ incidents and other information that has been obtained by the FAO can assist in controlling risks at the workplace, and will aid Finance, Senators and Members, FAOs and MOP(S) Act employees in making future decisions about first aid.

Last updated: 30 September 2020