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Section A – Sharing responsibility for First Aid and Emergency Management

Finance

Finance will:

  • consult with MOP(S) Act employees on matters relating to work health and safety, including emergency management and first aid facilities, equipment and training;
  • provide broad work health and safety policy advice and assistance to Senators and Members and MOP(S) Act employees, in relation to emergency management procedures and first aid facilities, equipment and training, through information on the Ministerial and Parliamentary Services website and training;
  • assess whether MOP(S) Act employees have access to an adequate number of other people who have been trained to administer first aid;
  • facilitate the training of FAOs to the level of an Provide First Aid Statement of Attainment or equivalent, through the contracted service provider or an RTO;
  • facilitate the training of Emergency Officers (EOs) and Deputy Emergency Officers (DEOs) through the contracted service provider, in those offices where the contracted service provider has made an assessment that EOs are required;
  • provide a first aid kit to:
    • FAOs at their workplace; and
    • Senators and Members and Senior Staff for use in private plated vehicles (PPVs), upon request;
  • provide specific advice and assistance in relation to emergency management and first aid facilities, equipment and training in the workplace, to:
    • Senators and Members through the Advice and Support Directors; and
    • MOP(S) Act employees through the Staff Help Desk; and
  • maintain this policy, in consultation with the Work Health and Safety Committee; and where appropriate, with Senators and Members.

Senators and Members

Under WHS legislation, Senators and Members and some Office Managers, whose capacity to make decisions makes them Officers under the WHS Act, must:

  • ensure, so far as is reasonably practicable, the health and safety of workers who carry out work for a Senator or Member, including MOP(S) Act employees;
  • acquire, and keep up to date, knowledge of work health and safety matters, including emergency management practices and first aid facilities, equipment and training, that affect their workplace.  The information in Section B is provided to assist with this duty;
  • ensure each worker at their workplace has access to the first aid treatment, equipment and facilities either via a trained FAO within their office, or access to an adequate number of other people who have been trained to administer first aid;
  • ensure that an emergency management plan is in place for their workplace.  This is generally arranged through M&PS, in consultation with the building owner or the contracted provider of emergency management services;
  • understand the hazards and risks associated with inadequate emergency management practices and first aid facilities, equipment and training in their workplace; and
  • ensure that there are processes in place in their workplace to eliminate or minimise risks to health and safety connected with inadequate emergency management practices and first aid facilities, equipment and training.

To demonstrate that they have met these obligations, Senators and Members should:

  • adopt this policy as part of the WHS risk management framework within their office;
  • nominate a FAO by completing the WHS Roles Nomination Form for the following office(s):
    • each electorate office; and
    • each Ministerial or capital city office that is not located in either Parliament House or a Commonwealth Parliament Office (noting that where a Ministerial or capital city office is co-located with an electorate office, only one FAO is required).
  • nominate an EO and Deputy Emergency Officer (DEO) to be trained for each office outside Parliament House by completing a WHS Roles Nomination Form, noting that the contracted emergency management service provider may advise M&PS that EOs are not required for a particular office;
  • ensure FAOs undertake and are up-to-date with all relevant training, and fulfil their FAO duties (detailed in the FAO Responsibilities);
  • ensure EOs and DEOs undertake and are up-to-date with all relevant training, and fulfil their EO duties (detailed in the EO and DEO Responsibilities);
  • put in place systems within their office to monitor the wellbeing of their employees; particularly during periods of increased working hours;
  • report any first aid and/or emergency management hazards or incidents in their workplace to the contracted WHS and Occupational Rehabilitation Services provider.  If the provider is unavailable, for example because the incident occurred outside standard working hours, notifiable incidents must be reported to Comcare on 1300 366 979 immediately.  The Notifiable Incident Flowchart will assist in determining which incidents should be reported to Comcare immediately; and
  • consult with MOP(S) Act employees prior to making decisions that may impact on their health and safety, including in relation to travel, working hours and changing workplaces;
    • Senators and Members have a duty under the WHS Act to consult on health and safety matters, which is separate and additional to their duty to consult with MOP(S) Act employees on major changes under the Commonwealth Members of Parliament Staff Enterprise Agreement 2016-2019.  
WHS Roles Nomination Form

Notifiable Incident Flowchart

MOP(S) Act employees

Every MOP(S) Act employee has a duty under the WHS Act as a worker to take reasonable care of their own health and safety, and must not adversely affect the health and safety of other persons. 

MOP(S) Act employees must:

  • comply with any reasonable instruction and cooperate with any reasonable policy or procedure issued by their Senator or Member, or Finance, relating to first aid and emergency management;
  • monitor their own risk of injury in the workplace and take steps to manage and minimise this risk; and
  • report any first aid and/or emergency management hazards or incidents in their workplace to the contracted WHS and Occupational Rehabilitation Services provider.  If the provider is unavailable, for example because the incident occurred outside standard working hours, notifiable incidents must be reported to Comcare on 1300 366 979 immediately.  The Notifiable Incident Flowchart will assist in determining what incidents should be reported to Comcare immediately.
Notifiable Incident Flowchart

MOP(S) Act employees should consider:

  • providing their FAO with information about any first aid needs that may require specific treatment in the event of a medical emergency, such as severe allergies.

Information provided to FAOs about a MOP(S) Act employee’s health must be kept confidential and only shared further with the employee’s consent or for the purpose of providing first aid or arranging emergency medical treatment.

Last updated: 06 November 2019