About PEMS
The Parliamentary Expense Management System (PEMS) is an online, secure portal that enables parliamentarians and their staff to claim and manage work expenses via any computer or mobile device.
To help get you started, a range of help guides are available to support you. Please refer to the Getting started section under the Related resources.
How do I log into PEMS
To log into PEMS, click on the ‘PEMS’ icon on the top of this page. To register as a new user, you will need the email address that is on file with MaPS. If you don’t have an email on file or are unsure, contact the MaPS Help Desk.
You will be required to set up two-factor authentication (2FA). This is a simple process that will help keep your PEMS account safe. You will need your mobile phone on hand.
When you log in, you will be asked for:
- your email and password
- a one-time password (2FA). The unique password is generated and sent to you via SMS.
Forgotten your password?
You can use the registration link to reset your password at any time. You will receive an email with further instructions on how to complete the process.
Manage Authorisations
Parliamentarians can delegate specific authorisations to staff such as approving staff leave or travel expenses and viewing budgets or expenditure reports.
Authorisations are allocated to parliamentarians by default and only they can delegate access to MOP(S) Act Employees within their organisational unit.
For further information please refer to the Request or manage authorisations help guide under Related resources.
HR - Payroll
PEMS provides the following self-service HR-Payroll functions for MOP(S) Act Employees to:
- view and download payslips
- view leave entitlements and forecast leave balances
- apply for certain leave types.
The electorate staff workbench is available to parliamentarians and their authorised staff to assist in managing staffing allocations and classifications.
For further information please refer to the help guides under the HR and payroll section of the Related resources.
Office Expenses
Office expense claims, such as office supplies, printing and postage must be submitted through PEMS with required supporting documentation.
A range of help guides are available to assist in selecting the correct work expense category and claim dates.
Budget Management
PEMS provides parliamentarians and their authorised staff access to view and download budget reports, allowing users to monitor and manage their office budgets effectively.
For further information please refer to the help guides under the Office expenses section of the Related resources.
Travel Expenses and Expenditure Reporting
The Independent Parliamentary Expenses Authority (IPEA) is responsible for the administration of travel, including travel allowances and expense claims, travel budgets and expenditure reporting which are all available in PEMS.
IPEA has developed a range of PEMS training materials to assist parliamentarians and their staff to use PEMS travel, budgets and reporting functionality.
For further information please refer to the IPEA website. https://www.ipea.gov.au/education/pems-resources.