PEMS

 

PEMS: DID YOU KNOW?

New PEMS password requirements

PEMS passwords are required to meet the new security complexity guidelines. PEMS is a secure online portal supported by Two-Factor Authentication (2FA). To assist with protection from unauthorised users, PEMS passwords are now required to meet security complexity guidelines. 

On your next password reset, your password must include:

• an alphabetic letter
• a number, and
• a special character, such as !@#$%^&.

You will not be able to set a password that:

• contains your first name
• contains your last name
• contains your user ID
• is globally recognised as ‘weak’, such as 123456
• you have previously used.

Existing users are not required to change their current password, however, the password complexity requirements must be met for newly created passwords and for password resets.

PEMS Email Notifications

Following feedback from PEMS users, new email notification functionality has been implemented. In addition to the existing email notifications in PEMS (for assignment and return of  domestic travel, leave applications and office claims) the system will email a notification to the parliamentarian or their authorised officer when a travel or office claim is awaiting consideration.

If you prefer not to receive PEMS notifications when a claim is ready for your action, you can opt out by changing the Email Notification Settings in the Staff & Member Profile Tile. Please be aware that this will cease all PEMS email notifications for claim actions.
For additional information on how to opt out or in please refer to OPT-IN OR OPT-OUT OF EMAIL NOTIFICATION help guide.

PEMS State Training

The PEMS National Training Program face-to-face sessions will be available in your state - beginning February 2023*. These training dates coincide with the MOP(S) Act employees Induction Program which provides you with a great opportunity to register for both. These sessions will assist you as a new PEMS user, or build on your current knowledge.

Registrations are now open via the MOP(S) Learning Portal.

* The current schedule is based on the proposed 2023 Parliamentary Sitting Calendar and may be subject to change. 

Further resources and information on PEMS training can be found at MOP(S) Learning Portal. You will need a MOP(S) Learning account. If you do not have a MOP(S) Learning account, please contact MOPSTraining@finance.gov.au.

New PEMS Help guides available

New guidance material is now also available for review and download: 

• Work Expense Claim Guide - The guide explains the most appropriate codes used in PEMS for your Office and staff related work expense claims.
• Australia Post Claim Guide - The guide explains how to create an Australia Post claim and includes a checklist and example to assist you in the process.
• Working with Dashboards Guide - The guide explains how to utilise dashboards in order to manage work expenses.