Expenditure reporting is now available in PEMS
Expenditure reporting is now available for parliamentarians and their authorised staff to access and review in the Parliamentary Expenses Management System (PEMS). This is available through the ‘Certify Expenditure Reports’ tile.
Parliamentarians are asked to review their 1 July to 30 September 2022 report and certify that the expenses listed in their expenditure report were used for the dominant purpose of conducting parliamentary business. Final reports and certifications are expected to be published on the IPEA website by the end of December 2023.
Staff access to view expenditure reports
Parliamentarians and staff can use the ‘Manage Authorisations’ tile in PEMS to arrange access for office staff to assist in reviewing expenditure reports for certification.
- The ‘View Expenditure Reports’ authorisation is required for staff to access the ‘Certify Expenditure Reports’ tile in PEMS.
- The 'View Senator or Members Budgets’ authorisation is required to view additional transactional information for your parliamentarian or other staffers within your office.
Note: Authorisation requests can only be approved by Parliamentarians. When authorisations are approved, it will take effect from the following day.
Please refer to the Manage Authorisations guide on the Ministerial and Parliamentary Services website for more information on authorisations.
IPEA has developed three videos and three step-by-step PEMS guides that cover all aspects of the expenditure reporting functionality in PEMS:
- Access an expenditure report
- Navigate and review an expenditure report
- Certify an expenditure report.
- Phone: (02) 6215 3000
- Email: email@example.com
PEMS is an online, secure portal that enables parliamentarians and their staff to claim and manage expenses over any computer or mobile device with an internet connection.
To help get you started, range of how to guides and videos are available to support you. It is important you become familiar with PEMS features so you can:
- View your payslips
- Manage your personal details
- Request leave
- HR and staff administration
- Access your team’s calendar
- Claim office expenses
- (IPEA) Travel claims
- (IPEA) Reporting and budgets
Both MaPS and IPEA will deliver PEMS training related to their respective responsibilities. IPEA will provide training on PEMS travel and budgets.
PEMS will continue to add more administrative functions as they become available. Theses updates will be communicated to PEMS users.
Training, resources and support for PEMS is available here on the MaPS website, over the phone (02) 6215 3000 (9.00 am to 5.00 pm AEST), by email PEMShelp@finance.gov.au or in person by requesting an appointment with our PEMS training team.
How do I log into PEMS
To log into PEMS, click on the ‘PEMS’ icon on the top of this website. To register as a user, you will need the email address that is on file with MaPS. If you don’t have an email on file or are unsure, contact the MaPS Help Desk.
To learn more about registering and setting up your two factor authentication, view our how to guide.
Parliamentarians can delegate specific authorisations to staff such as approving leave or managing office expenses.
Authorisations are allocated to Parliamentarians by default and ONLY they can delegate access to MOP(S) Act Employees in their organisational unit.
*Note: Requests can only be approved by the Parliamentarian