Application to attend ad hoc training

This form is to be used to gain approval from Ministerial and Parliamentary Services to attend ad hoc training or professional development at Commonwealth expense.

Note: Please refer to the Commonwealth Members of Parliament Staff Enterprise Agreement 2020–23 and the Guideline on Learning and Development for more information regarding ad hoc training.

Ad hoc learning and development opportunities for Government Personal Employees and Personal Employees of Presiding Officers may be provided by their home departments.

Employer details

Employer name, e.g. Senator name or MP name

Location

Employer/Authorised Person email

A copy of this request will be emailed to your employer

Employee details

Employee name

Job title

Employee email address

You will receive a copy of this request

ID/AGS Number

Best contact number to discuss application

Adhoc training application is for

Myself

Group application for office

Training details

Name of course/seminar/workshop/conference

Location

Start date of Training

End date of training

Employment type on date of training

Cost

Does the cost include GST?

Attach flyer, brochure or other training information (preferred over links)

Maximum 5 files.
10 MB limit.
Allowed types: gif, jpg, png, pdf, doc, docx.

Or, add links to training information

Describe how this training is relevant to your office and how attendance enhances you skills and ability to support your employer

Attach approval email from employer or Authorised Person

One file only.
10 MB limit.
Allowed types: gif, jpg, png, pdf, doc, docx, msg.

Ensure you seek approval of your application for Ad hoc training via the provided approval email template from your parliamentarian or authorised person within the office and attach this to your application.
The approval email must include confirmation from the employer that

This training has relevance to the work in the office.
This training provides a genuine development opportunity for the Employee.
The attendance at this training represents value for money.

Travel

Members and Senators with Electorate offices outside the greater metropolitan area of capital cities are provided with 4 trips per financial year (or 5 trips in Electorates with 2 official Electorate offices or 6 trips in Electorates with 3 official Electorate offices) specifically for their Employees to attend training and professional development in their nearest capital city.

I am authorised by my employer to use one of these trips to attend this training

Yes

N/A

Please note: Employees should clearly mark their IPEA: Staff Travelling and/or Motor Vehicle Allowance Claim as being for attendance at PDP or approved ad hoc training to ensure that the costs are not debited against the electorate support budget. Senators and Members should monitor monthly management reports and advise IPEA of any associated fare costs appearing in the report that should not be attributed to the electorate support budget.

Supporting comments

By submitting this form I understand that knowingly giving false or misleading information is a serious offence under the Criminal Code Act 1995 and have read and understood the Privacy Collection Notice (below)

Privacy Collection Notice — The Department of Finance (the Department) uses and discloses personal information collected in this form to facilitate the administration of the parliamentary business resources framework, and for employment purposes including to facilitate the management of your employment and for workforce planning purposes. The Department handles your personal information in accordance with the Privacy Act 1988. Personal and sensitive information may be disclosed to your employing Parliamentarian or other third party entities relevant to your employment, for workforce planning purpose or for improving culture in Commonwealth Parliamentary workplaces, including, but not limited to, the Independent Parliamentary Expenses Authority (IPEA), the Department of Parliamentary Services, the Parliamentary Workplace Support Service (PWSS), or will be disclosed as otherwise authorised or required by law. Details of the related expenditure may be tabled in Parliament, published on the Department’s website, or provided to the Special Minister of State, IPEA, or publicly, as authorised by law. More information is available at https://maps.finance.gov.au/maps-privacy-statement.