Competency assessment - from Electorate Officer A to Electorate Officer B

When to use this form:

This form may be used to advance an Electorate Officer A to an Electorate Officer B in accordance with the approved office structure for the Senator or Member.

The form is to be completed by the Employer or Authorised Officer.

Under clause 17.7 of the Commonwealth Members of Parliament (Staff) Enterprise Agreement 2020-23, an ongoing electorate employee who reaches the top of the salary range for an Electorate Officer classification may:

(a) after 12 months at that salary point; and

(b) subject to competency assessment undertaken by the employing Member,

be moved to the next Electorate Officer classification. However, at any time, only one employee of an employing Member can be at the next Electorate Officer classification as a result of the process undertaken under this clause.

Competency assessment is applied from the date Ministerial and Parliamentary Services receives the form. It cannot be back-dated.

Prior to completing this form, if you have any questions about whether an employee can be competency assessed within an approved office structure for the Senator or Member, contact MOPS Support via hr@pwss.gov.au.

Employer details:

Employer name (Parliamentarian)

Email address of Employer or an Authorised Person

An email will be sent to this address for your records

Employer state

Employee details:

Full name

Employee email

The employing Parliamentarian is to consider the skills and experience of the Electorate Officer A in relation to the following criteria:

Assessment:

Communication and interpersonal skills:

Criteria	Demonstrates competency?
a. Ability to convey information and ideas	Ability to convey information and ideas. Yes No
b. Ability to receive and understand information and ideas.	Ability to receive and understand information and ideas. Yes No
c. Ability to be open to, and act constructively on, personal feedback.	Ability to be open to, and act constructively on, personal feedback. Yes No
d. Demonstrates integrity and applies ethical practices.	Demonstrates integrity and applies ethical practices. Yes No
e. Ability to assist in implementing project or resource plans.	Ability to assist in implementing project or resource plans. Yes No

Client service and liaison with parliamentarians and constituents:

Criteria	Demonstrates competency?
a. Ability to provide advice and assistance to constituents on day to day issues.	Ability to provide advice and assistance to constituents on day to day issues. Yes No
b. Ability to make representations on behalf of the Parliamentarian to local community organisations and interest groups.	Ability to inform the Parliamentarian of issues arising from contact constituents, community organisations and interest groups. Yes No
c. Ability to deal effectively with government departments.	Ability to deal effectively with government departments. Yes No
d. Ability to ensure Parliamentarian's policies and objectives are promoted and communicated effectively.	Communication and interpersonal skills: Yes No
e. Ability to inform the Parliamentarian of issues arising from contact constituents, community organisations and interest groups.	Ability to inform the Parliamentarian of issues arising from contact constituents, community organisations and interest groups. Yes No

Research and policy advice:

Criteria	Demonstrates competency?
a. Ability to research matters raised by constituents, community organisations and interest groups and advise the Parliamentarian of trends within the electorate.	Ability to research matters raised by constituents, community organisations and interest groups and advise the Parliamentarian of trends within the electorate. Yes No
b. Ability to monitor and inform the Parliamentarian of the impact of policy/legislation of government at all levels.	Ability to monitor and inform the Parliamentarian of the impact of policy/legislation of government at all levels. Yes No
c. Ability to research projects allocated by the Parliamentarian.	Ability to research projects allocated by the Parliamentarian. Yes No
d. Ability to research and draft material for speeches, press releases and parliamentary questions.	Research and policy advice: Yes No

Making efficient use of office equipment and technology:

Criteria	Demonstrates competency?
a. Ability to organise and manage office equipment.	Ability to organise and manage office equipment. Yes No
b. Ability to use a range of equipment to achieve team goals.	Ability to use a range of equipment to achieve team goals. Yes No
c. Ability to use office software to enter, manipulate and extract data.	Ability to use office software to enter, manipulate and extract data. Yes No

Organisational and management skills:

Criteria	Demonstrates competency?
a. Ability to organise own work.	Ability to organise own work. Yes No
b. Ability to actively participate in identifying and meeting any personal development needs.	Ability to actively participate in identifying and meeting any personal development needs. Yes No
c. Ability to be open to, and act constructively on, personal feedback.	Ability to be open to, and act constructively on, personal feedback. Yes No
d. Demonstrates integrity and applies ethical practices.	Demonstrates integrity and applies ethical practices. Yes No
e. Ability to assist in implementing project or resource plans.	Ability to assist in implementing project or resource plans. Yes No

Leadership and ability to coach and develop the work group:

Criteria	Demonstrates competency?
a. Ability to implement principles of equity and non-discrimination in all aspects of work.	Ability to implement principles of equity and non-discrimination in all aspects of work. Yes No
b. Ability to apply occupational health and safety laws, policies and practices.	Ability to apply occupational health and safety laws, policies and practices. Yes No
c. Ability to communicate Parliamentarian's objectives and ensure standards are understood.	Ability to communicate Parliamentarians objectives and ensure standards are understood. Yes No
d. Ability to assist in the development and maintenance of a cooperative work group.	Ability to assist in the development and maintenance of a cooperative work group. Yes No
e. Ability to provide feedback on performance.	Ability to provide feedback on performance. Yes No

Overall Assessment:

Has the employee demonstrated the required competency for higher level (EOB) and completed any required training?

Yes

Is there sufficient work appropriate to the higher band (EOB) required to be performed so as to be a predominant part of the employee's work?

Yes

I request the above named employee to be advanced from Electorate Officer A to B.

I understand that knowingly giving false or misleading information is a serious offence under the Criminal Code Act 1995.

Privacy Collection Notice: The Department of Finance (the Department) uses and discloses personal information collected in this form to facilitate the administration of the parliamentary business resources framework, and for employment purposes including to facilitate the management of your employment and for workforce planning purposes. The Department handles your personal information in accordance with the Privacy Act 1988. Personal and sensitive information may be disclosed to your employing Parliamentarian or other third party entities relevant to your employment, for workforce planning purpose or for improving culture in Commonwealth Parliamentary workplaces, including, but not limited to, the Independent Parliamentary Expenses Authority (IPEA), the Department of Parliamentary Services, the Parliamentary Workplace Support Service (PWSS), or will be disclosed as otherwise authorised or required by law. Details of the related expenditure may be tabled in Parliament, published on the Department’s website, or provided to the Special Minister of State, IPEA, or publicly, as authorised by law. More information is available at https://maps.finance.gov.au/maps-privacy-statement.