Private Plated Vehicle - Certification

PPV HOLDER

Name of PPV holder

Email of PPV holder

If PPV holder is a MOPS(S) Act employee:

Name of relevant Senator or Member

Electorate office address

Postcode

Car washing services:

Car washing services may be charged to the fuel card provided with the vehicle, or claimed as a reimbursement via sgfleet. Services appropriate to maintain the vehicle’s presentational condition, noting the fair wear and tear guidance on the constant use of automatic car washes and any manufacturer’s advice on washing requirements, will be met by the Commonwealth.

Damage

You must report all damage to your PPV to sgfleet regardless of how minor.

Fuel

Included with the delivery of your new PPV will be fuel cards. Please note that each fuel card is only programmed for the purchase of LPG, diesel, or regular unleaded petrol (ULP) as appropriate for your type of vehicle, with the lowest research octane number that your car can run on. Fuel cards cannot be used for the purchase of premium unleaded petrol (unless specified by manufacturer) or for any store purchases.

The odometer reading must be entered every time the car is refuelled.

Lease term

It is expected that you will take over the PPV of the previous incumbent, and will retain the vehicle until the end of the lease. sgfleet will contact you regarding replacement in advance of the lease end.

Permitted drivers

There is no requirement to notify MaPS or sgfleet of those nominated to drive your PPV, but it is your responsibility to ensure that those driving have an appropriate licence and do not use the vehicle for commercial purposes.

PPV Driver’s Card

Please make sure all drivers are aware of the PPV Driver’s Card which is left in every vehicle by sgfleet. The PPV Driver’s Card includes full details of what to do following an accident, as well as information about maintenance, fuel cards, repairs and servicing.

Reporting of costs

Please note that all PPV costs will be included in reports which detail parliamentarians’ expenditure.

Service

It is your responsibility to service the vehicle regularly in line with the manufacturer’s recommendations.

Toll costs

SENATOR/MEMBER – You are personally responsible for the payment of toll road charges incurred in respect of a PPV. To avoid toll infringements and admin fees, please supply a personal e-tag for your PPV. Electronic toll tags (ie. e-tags and equivalent) are not provided by MaPS.

EMPLOYEE – Toll costs can only be met for MOP(S) Act employees when travelling on official business. When travelling for private reasons, including travelling to and from your normal place of work, you are personally responsible for the payment of toll road charges.

Traffic, parking and toll infringements

The PPV holder is responsible for payment of any fine specified on the infringement notice, other than where a statutory declaration has been returned to the issuing authority identifying another person as the driver of the vehicle at the time of the infringement. Where an administrative charge for processing an infringement notice is levied, MaPS will obtain reimbursement from the relevant Senator or Member or MOP(S) Act employee.

I certify that I understand my obligations in relation to my PPV. I acknowledge that:

I understand that knowingly giving false or misleading information is a serious offence under the Criminal Code Act 1995.

I have read and understood the Privacy Collection Notice (see below).

Privacy Collection Notice: The Department of Finance (the Department) uses and discloses personal information collected in this form to facilitate the administration of the parliamentary business resources framework, and for employment purposes including to facilitate the management of your employment and for workforce planning purposes. The Department handles your personal information in accordance with the Privacy Act 1988. Personal and sensitive information may be disclosed to your employing Parliamentarian or other third party entities relevant to your employment, for workforce planning purpose or for improving culture in Commonwealth Parliamentary workplaces, including, but not limited to, the Independent Parliamentary Expenses Authority (IPEA), the Department of Parliamentary Services, the Parliamentary Workplace Support Service (PWSS), or will be disclosed as otherwise authorised or required by law. Details of the related expenditure may be tabled in Parliament, published on the Department’s website, or provided to the Special Minister of State, IPEA, or publicly, as authorised by law. More information is available at https://maps.finance.gov.au/maps-privacy-statement.