Reimbursement of travel costs to attend interview for personal staff position

About this form

This form is used for a job applicant to claim reimbursement for the costs of attending an interview for a vacant position as a personal employee of:

a Minister
an Assistant Minister
the Leader or Deputy Leader of the Opposition
the Leader or Deputy Leader of the Opposition in the Senate
the Leader of a Minority Party.

Queries about travel to attend an interview should be directed to the MaPS Helpdesk

Costs covered

The Commonwealth will reimburse the following costs of travel between an applicant’s home (or another location as agreed in writing with Ministerial and Parliamentary Services (MaPS) prior to the travel):

Economy-class flights for the most direct route. The applicant must select the lowest practical fare that suits the business needs of the applicant.
Transfer costs between terminals
Ground transport including taxi/rideshare, ferry, bus and rail services; and
Rental car and rental car fuel costs where there are no reasonable alternative options.

Applicants will not be able to accrue frequent flyer points for any flights paid for under this arrangement. Where an applicant travels using frequent flyer points, MaPS will not reimburse the applicant.

Accommodation and meal allowances will not be paid for or be reimbursed. MaPS recommends that travel should be completed in one day e.g. flying in the morning and flying back in the afternoon to avoid accommodation costs.

Job applicant details

Title

Full name

Email address

A copy of this request will be sent to this address for you records

Postal address

Postcode

Office

Vacant position

Attach evidence of interview

Attach evidence from Office Holder or Authorised Officer of the interview (e.g. an email)

One file only.
5 MB limit.
Allowed types: gif, jpg, png, pdf, doc, docx, msg.

Travel details

Travel details
Travel date	Travel from	Travel to	Flight number	Cost
Travel date	Travel from	Travel to	Flight number	Cost

Claim details

Note: ALL tax invoices and receipts MUST be attached to this claim. Payment will not be made unless receipts are received by MaPS.

Click the plus and minus icons on the right to add or remove additional rows.

Travel date	Type of claim	Travel from	Travel to	Cost	Operations
Travel date	Type of claim	Travel from	Travel to	Cost

Attach invoices and receipts

Note: ALL tax invoices and receipts MUST be attached to this claim. Payment will not be made unless receipts are received by MaPS.

Click the plus and minus icons on the right to add or remove additional files.

File	Operations
File One file only. 256 MB limit. Allowed types: gif, jpg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.

Bank details

Give details of the account you want your reimbursement paid to

Name of financial institution

Account name

Branch number (BSB)

Account number

By submitting this form

I certify that, to the best of my knowledge, the work expenses incurred and claimed as detailed on this form were incurred in accordance with the provisions in the relevant guidance material provided by MaPS. This includes that the travel by the individual was for attending an interview for employment in the office of a Minister, Parliamentary Secretary, Opposition Office Holder or a Leader of a Minority Party.

I understand that knowingly giving false or misleading information is a serious offence under the Criminal Code Act 1995.

I have read and understood the Privacy Collection Notice (see below).

Privacy Collection Notice: The Department of Finance (the Department) uses and discloses personal information collected in this form to facilitate the administration of the parliamentary business resources framework, and for employment purposes including to facilitate the management of your employment and for workforce planning purposes. The Department handles your personal information in accordance with the Privacy Act 1988. Personal and sensitive information may be disclosed to your employing Parliamentarian or other third party entities relevant to your employment, for workforce planning purpose or for improving culture in Commonwealth Parliamentary workplaces, including, but not limited to, the Independent Parliamentary Expenses Authority (IPEA), the Department of Parliamentary Services, the Parliamentary Workplace Support Service (PWSS), or will be disclosed as otherwise authorised or required by law. Details of the related expenditure may be tabled in Parliament, published on the Department’s website, or provided to the Special Minister of State, IPEA, or publicly, as authorised by law. More information is available at https://maps.finance.gov.au/maps-privacy-statement.