Relocation checklist

This checklist is designed to assist you having a discussion with the Department on the relocation process and for seeking pre-approval of your relocation expenses by contacting the Ministerial and Parliamentary Services Help Desk telephone 02 6215 3333 or email at mpshelp@finance.gov.au



Please refer to clause 24 of the Commonwealth Members of Parliament Staff Enterprise Agreement 2020–2023 and the Enterprise Agreement Guideline ‘Relocation Expenses’ for further information.

To claim reimbursement for part or all of your relocation expenses, please attach all relevant tax invoices, receipts and quotes to the Claim for Reimbursement of Relocation Expenses form 73 and forward to mpshelp@finance.gov.au.

1. Relocation details
Have you discussed relocation with your employing Senator or Member?
Have you read the guidelines on Relocation expenses?
Have you spoken to mpshelp@finance.gov.au about your relocation expenses?
Has a Relocation of MOP(S) Act Employees form 49 been submitted to mpshelp@finance.gov.au?
Submit form 49 before you relocate.
Have you discussed the travel time required for your relocation with mpshelp@finance.gov.au?

Discuss your relocation with MaPS by calling 02 6215 3333

2. Removal of personal and household goods
Will you be using a commercial removalist to relocate your personal and household goods?
Have you obtained two quotes from two separate commercial removalists where the costs exceed $500?
Have you chosen the cheapest quote for your relocation?

Seek approval from MaPS prior to committing yourself.

Have you arranged for insurance, where the cover required is in excess of $80,000?
Have you made arrangements to relocate your pet(s)? Note: Maximum cost payable is $150?
Have you attached the tax invoices and receipts to the Form 73: Claim for Reimbursement of Relocation Expenses?

3. Storage of personal and household goods
Have you arranged for the storage of your personal and household goods?
Are storage costs included in the removal cost
Have you discussed storage of personal and household goods with mpshelp@finance.gov.au? Note: Storage payable is for a maximum of three weeks only.
Have you obtained two quotes from two separate storage providers, including all relevant costs associated with the storage?
Have you chosen the cheapest quote for the storage of your personal and household goods?

Seek approval from MaPS prior to committing yourself.

Have you attached the tax invoices and receipts to the Form 73: Claim for Reimbursement of Relocation Expenses?

4. Travel expenses
Are you driving your own vehicle to the new location?
Is your spouse/de facto partner or dependent driving a vehicle to the new location?
Have you discussed and sought pre-approval from mpshelp@finance.gov.au for the possible payment of economy class airfares for yourself and your dependant(s), reasonable excess baggage and the possible freight costs for your vehicle(s)?
Where approval has been sought from MaPS for the vehicle(s) to be freighted, have you obtained two quotes from two separate vehicle freight companies?
Have you chosen the cheapest quote for the freight of your vehicle(s)?
Have you insured your vehicle(s) during the freight, as this will not be covered by MaPS?

Seek approval from M&PS prior to committing yourself.

Have you attached the tax invoices and receipts to the Form 73: Claim for Reimbursement of Relocation Expenses?

5. Temporary accommodation
Do you require temporary accommodation?
Have you discussed temporary accommodation with mpshelp@finance.gov.au?

Note: You may be required to pay a contribution towards your temporary accommodation.  Temporary accommodation is payable for a maximum of three weeks only

Have you advised mpshelp@finance.gov.au of your new address and work base?
Have you attached the tax invoices and receipts to the Form 73: Claim for Reimbursement of Relocation Expenses?
Have you completed a Change of Address form 11?

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