This form is to be used to apply for approval from Ministerial and Parliamentary Services for study leave and/or financial assistance in relation to a formal course of study.
Studies assistance is available to eligible on-going and non-ongoing MOP(S) Act employees as outlines in the Enterprise agreement and studies assistance guidelines.
Subsequent periods of study will require a new application.
Note: Semester or period of study is the period over which a component of a course is undertaken, commencing on the first day of coursework (or the receipt of coursework or commencement of the component of the course, whichever is earlier) and ending on the last day of formal assessment of that component of the course (e.g. the final date for submission of assessment or of a take-home or online examination or the date of the final examination).
Note: Paid study leave up to five hours per week of the period of study is available to full-time employees.
Please see note regarding pooling of leave and maximum study leave entitlement below. If study leave for exams is not required, state NIL)
Note: Paid study leave is provided up to a maximum of 5 hours per week. Part-time employees will not be granted for these hours if it is in excess of their actual hours worked. Any approved study leave may be pooled and accessed over the period of study. Study leave taken will be managed between employee and direct manager to not exceed what is approved in application.
Note: The maximum amount of financial assistance which may be reimbursed per financial year per full-time employee is $10,000. For part-time, the $10k (including amount of fees claimed) will be pro-rata based on average hours worked during study period.
More information on the pro rata reimbursement of financial assistance can be found in the Studies Assistance Guideline.
Examples of costs that are reimbursable by the Department subject to approval of financial assistance and satisfactory completion of the relevant component of the course include compulsory tuition and course fees, Higher Education Loans Program (HELP) and examination fees.
Approval for Studies assistance and study leave application - email template (send to MP/Authorised person to sign-off)
Privacy Collection Notice: The Department of Finance (the Department) uses and discloses personal information collected in this form to facilitate the administration of the parliamentary business resources framework, and for employment purposes including to facilitate the management of your employment and for workforce planning purposes. The Department handles your personal information in accordance with the Privacy Act 1988. Personal and sensitive information may be disclosed to your employing Parliamentarian or other third party entities relevant to your employment, for workforce planning purpose or for improving culture in Commonwealth Parliamentary workplaces, including, but not limited to, the Independent Parliamentary Expenses Authority (IPEA), the Department of Parliamentary Services, the Parliamentary Workplace Support Service (PWSS), or will be disclosed as otherwise authorised or required by law. Details of the related expenditure may be tabled in Parliament, published on the Department’s website, or provided to the Special Minister of State, IPEA, or publicly, as authorised by law. More information is available at https://maps.finance.gov.au/maps-privacy-statement